The Academic Advising Resource Center/Office of the Registrar (AARC) seeks an Assistant Registrar. This is a full-time (1.0 FTE), 12-month continuing administrative and professional position reporting to the Associate Dean of Academic Advising/Registrar.
The Assistant Registrar will support Degree Works, serve as a liaison between the AARC and the Center for Information Technology, develop reports, and manage and participate in special projects to improve systems.
The Assistant Registrar will work in close cooperation with other college administrative areas including the Deans’ Offices of the College of Arts and Sciences and the Conservatory of Music, and Administrative Computing Services as well as academic departments.
The successful candidate will bring flexibility and creativity and have a mindset that proactively identifies opportunities for improvement.
Degree Works and Course Maintenance
Serve as an applications administrator for Degree Works, including managing configurations, integrations, planning and testing of upgrades, reports, maintenance of user roles and permissions, and providing technical training and support for staff.
Scribe curriculum changes
Maintain an understanding of degree and program requirements, course maintenance, scheduling, and student records
Assist with Banner course maintenance, particularly as it intersects with Degree Works.
Liaison to Center for Information Technology
Serve as a liaison between the Center for Information Technology (CIT) and external consultants and the AARC, and work with the AARC team to set priorities for CIT
Work with the AARC and CIT to define requirements and document specifications for systems projects
Review and assess the impact of Banner Student Release Notes
Manage planning for and testing of Banner Student upgrades
Assist with validating data in software systems that have integrations with Banner Student, for instance OnBase and Engage CRM
Design, validate, analyze, and manage access to reports that support course planning, recruitment and retention, advising, degree progress, and process improvements;
Respond to report requests from other divisions and departments
Banner Communications Module
Assist with the development and maintenance of an office communications calendar
Configure communications sent through the Banner Communications Module
Design, manage, and carry out projects that address changing requirements and promote efficiency and automation in business processes
Develop project plans, track progress, and communicate with stakeholders
Other related duties and projects as assigned
We seek a candidate who has excellent communication and interpersonal skills who simultaneously understands and demonstrates experience with the technical aspects involved in supporting complex student information systems. The successful candidate will have: Technical Experience
Experience with student information systems and records management
Experience maintaining and supporting a degree audit module
Demonstrated data analysis and report writing skills
Understanding of database organization and structure
Experience in and a proven track record in expressing established academic policies in detailed system design specifications
Familiarity with SQL logic
Communication and Interpersonal Skills
Strong oral and written communication skills, including the ability to prepare well-organized and clear instructional and technical documentation; to communicate effectively with upper-level administrative staff, information technology systems support staff, academic faculty, and operational staff; and to translate technical concepts for non-technical audiences
Demonstrated success in working collaboratively with administrators, faculty, and staff across organizational units
Experience in developing collegial professional relationships with people from different backgrounds, including those associated with race, ethnicity, international origin, religion, socioeconomic status, age, gender, disability, sexuality, and other aspects of human diversity.
For full details, see the Oberlin College job portal.
Within the range established for this position, salary will be commensurate with qualifications and experience and includes an excellent benefits package.
Additional Salary Information: Salary will be commensurate with qualifications and experience.
Internal Number: APS150613PS
About Oberlin College
Oberlin College & Conservatory is a four-year, highly selective liberal arts college that combines a top-ranked college of arts and sciences with a world-renowned conservatory of music. Combined, the two divisions enroll approximately 2,900 students. Founded in 1833, Oberlin College & Conservatory was the first college in America to make interracial education and coeducation central to its mission-traditions that live today within a commitment to positive social engagement. Located 35 miles southwest of Cleveland, OH, Oberlin College & Conservatory has earned a reputation of excellence based on the quality of its richly diverse student body, outstanding faculty, excellent facilities, and academic and technological resources. Learn more at http://new.oberlin.edu/about