St. John's established in 1870, has three New York City campuses; a graduate center in Hauppauge, NY; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations.
A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. As noted in our Vision Statement, our graduates will excel in the competencies and values required for leadership and service in a rapidly evolving world.
Department of Rhetoric, Communication & Theatre: Department Chair Secretary
St. John's College
Work with Department Chair and Assistant Chair to develop and implement any projects for the Department
Serve as Department liaison to meet with students and support student engagement
Work with full and part-time faculty to coordinate and prepare teaching schedules
Review and monitor the Department's budget, maintain records, and advise the Chair of the status of the budget
Prepare contracts for full and part-time faculty
Receive and post faculty syllabi each semester according to CBA
Maintain an adequate supply of office supplies to support the office and departmental teaching needs.
Maintain and update the departmental syllabi
Follow up on departmental matters with the appropriate university office
Attend Department meetings, compile minutes form meetings
Support Department Faculty:
Coordinate with the college office and Human Resources during contract time and during new hire periods
Work with Department faculty to manage faculty requests (e.g. reserve rooms, order supplies, copy exams, etc.)
Maintain records of faculty addresses and phone numbers
Confer with faculty regarding student issues and/or conflicts
Department Teaching/ Course Schedule:
Prepare Department's course schedule each semester in consultation with Department Chair & P&B
Follow-up on Banner regarding the status of the courses as well as conferring and updating the Chair on any discrepancies
Process changes to the schedule due to cancelations, changes to availability
Preparation of semester adjunct contracts, updating Adjunct Assignment worksheet and upon approval entering information into on-line Banner/UIS system to generate contracts
Work with part-time faculty and Human Resources to complete relevant paperwork
Confer with Honors Program and other Departments to resolve any problems with cross-listed courses
Once finalized, post schedule for faculty & students
Maintain and order office supplies
Post schedules, notices, or relevant information
Distribute to faculty important notices from Provost's Office, Dean's Office, or Department Chair
Coordinate with faculty and IT any tech issues in and outside of the classroom
Reserve University space for Department meetings, special events
Maintain the Department Office, mailroom
Coordinate the reporting of maintenance issues to Facilities Dept. for repairs, etc.
Provide assistance to Communication Sciences and Disorders department if and when needed.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.
High School Diploma required.
Minimum 3 to 4 years' experience, preferably in education setting.
The ideal candidate must have excellent interpersonal, verbal and written communication skills.
Good time management and organizational skills are required/
Must exhibit flexibility and be able to perform successfully independently as well as with others.
Skills: Working knowledge of MS Office Suite (Work, Excel, PowerPoint, OneDrive, Teams), Internet and E-mail. Knowledge of Banner is favorable. Safely operate office equipment (Computer, copier, fax, printer, scanner and phone).
Internal Number: 2693863
About St. John's University
St. John's University is Catholic, Vincentian and Metropolitan. We are committed to attracting, motivating, and retaining a highly qualified and diverse workforce to support our mission of academic excellence and the pursuit of wisdom. Known for over 100 years of proud athletic tradition, our Big East excitement keeps Red Storm fans cheering. Ranked among America's top universities by The Princeton Review, St. John's University educates leaders for today's global society through quality academics, high-tech resources and an expanding international presence. With 1,500 Faculty and 1,400 Administrators/Staff, St. John's is a leading Catholic University in the Vincentian tradition, dedicated to making a positive difference in people's lives through active engagement in issues of energy and resource conservation, social justice and global citizenship. These values enhance the academic experience of more than 20,000 undergraduate and graduate students on three residential New York City campuses in Queens, Staten Island and Manhattan; a graduate center in Oakdale, NY; an international campus in Paris, France and Rome, Italy; and learning centers in other locations worldwide.