The Blair School of Music is a vibrant and fast-paced school at Vanderbilt University, focused on the personal and professional education of highly talented young musicians who demonstrate an exceptional capacity and motivation to shape our increasingly diverse and complex global century--through music, with music, and in music. The school has 140 full and part-time faculty members and industry professionals who teach approximately 220 music majors, 650 Blair Academy students (comprised of pre-college and adult students) and 2,000 non-music Vanderbilt majors. https://blair.vanderbilt.edu/
Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice through working and growing together as a community of communities, providing a work environment where every staff and faculty member can be their authentic and best self, while providing the resources and opportunities to learn and grow.
Duties and Responsibilities
Assist the Associate Dean in the financial planning of The Performing Arts Center and Blair Academy departmental budgets. This includes assisting in compilation of budgets and revenue/expense projections from department heads, recommendations on allocation of resources to fund departments, and the management of the various funds to ensure prudent spending and allocation.
In collaboration with the Financial Unit Manager and under the guidance of the Chief Business Officer, apprise all department managers on a monthly basis of progress towards their annual budget income and expense goals.
Serve as the key procurement specialist for The Performing Arts Center and Blair Academy through the initiation and execution of purchase orders, non-purchase order payment requests, travel and entertainment expense reports, and University business card.
Act as the guest travel coordinator for guest artists, coordinating and procuring all travel required for visits in accordance with university travel and expense policies.
Maintains an extensive understanding of the university's chart of accounts and procurement policies and procedures, as well as institutional and departmental policies, and ensure compliance for The Performing Arts Center and Blair Academy.
Execute all of the above in a timely manner to ensure that the Associate Dean is fully informed through written and/or oral reports of the financial position of The Center when requested and as any salient and significant changes are anticipated.
Review and assess the finances and human resources necessary for activity proposed for The Preforming Arts Center and Blair Academy.
Work closely with and assist the Associate Dean in creating the proposed annual budget for the coming year to be presented to the Dean and CBO on a timeline to be determined annually. This will occur after meaningful consultation with the managers of the functional departments.
Assist as needed with the coordination of all activity approved by the Associate Dean on Blair's stages and public spaces so that collectively it achieves the goals, mission, vision, values, and finances of The Blair School and does not overstrain the capacity of individual departments.
Research, implement and serve a key role in maintaining all software, both existing and to be acquired, in order to properly run The Performing Arts Center and Blair Academy.
Represent the vision leadership practices and overall interests of the Dean concerning the management of the PAC and Blair Academy in the Associate Dean's absence.
Serve as the lead executor of the development and processing of contractual agreements and financial execution of all special project's for The Performing Arts Center and Blair Academy, authorized contract work on performance facilities and rights, and collaboration with other campus departments once they are approved by the Dean and the Associate Dean.
Process and execute all Guest Artist Contracts in coordination with the CBO and central Purchasing and Payment Services. This includes analyzing each contract and rider point by point to ensure they are properly aligned with the financial and artistic plans of the Blair School as well as the policies of Vanderbilt University.
Play a key role in the planning and execution of all process updates and changes as the Blair School moves itself further into the 21st Century and towards the Dean's stated vision.
Attend events, conferences, and meetings as needed either with or in representation of the Associate Dean.
Assist the Associate Dean in bringing to life the vision for the Blair School through leadership participation on all special initiatives.
Other duties as assigned.
Supervisory Relationships: This position does not have responsibilities. Reports administratively and functionally to the Associate Dean for Presenting and External Relations.
A high school diploma or GED is required.
An Associate or Bachelor's degree from an accredited institution of higher education is strongly preferred.
4 years of relevant experience is strongly preferred.* Resourceful * Attention to detail
Excellent Communication Skills
Proficiency in Microsoft Office
High level of professionalism
Strong technical skills, comfort with learning new technology
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10001485
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.