The Orchestra Personnel Manager is responsible for managing and administering the musicians of the orchestra. The Orchestra Personnel Manager serves as a liaison between the musicians and the administrative staff of the Fort Wayne Philharmonic.
Primary duties and responsibilities include:
Ensure the appropriate complement of musicians for all services, including hiring and managing extra and substitute musicians as needed.
Ensure compliance with the Master Agreement between the Philharmonic and the AF of M, Local 58
Preparation of payroll and other records
Coordination and administration of the audition process
Preparation and distribution of orchestra schedules, rosters and notifications
Management of the Orchestra Planning and Administration System database (OPAS), and budget preparation for personnel activities
Attending all rehearsal and performance services
Responsible for timekeeping at all services
Other duties as assigned
The Orchestra Personnel Manager will also schedule and administer the educational and institutional ensemble programs. Those duties include:
Produce timely communications of ensemble schedule and related information with musicians and Operations staff
Maintain accurate and complete files on all educational and institutional ensemble performances, including contracts, contact information and correspondence with schools and institutions
Prepare and present to the General Manager all ensemble contracts for signature. Ensure the timely return of all contracts and file a fully executed copy in the appropriate file. Supply a copy of each fully executed contract to Accounting for billing purposes
Compile and regularly update the Ensemble Players Manual for each contract musician.
Maintain historical data of ensemble performances and rotation.
Requirements: B.S./B.A. in music or Arts Administration is preferred. Must have substantial knowledge of the workings of a symphony orchestra and familiarity with the orchestral repertoire. The successful candidate will have superb organizational, interpersonal, and communication skills, strong computer proficiency, and meticulous attention to detail. It is critical that he/she has the energy and flexibility to work efficiently in a fast-paced environment, prioritize tasks effectively and execute projects to the highest level possible. Reliability, promptness and a respect for sensitive or confidential information is required. This position requires office hours and attendance at performances and rehearsals including evenings and weekends.
To apply for this position:
Send cover letter and resume via email to email@example.com or mail to Jim Mancuso, General Manager, Fort Wayne Philharmonic, 4901 Fuller Drive, Fort Wayne, IN 46835. No phone inquiries, please.
About Fort Wayne Philharmonic
Now in its 78th season, the Fort Wayne Philharmonic is one of the most exciting performing arts organizations in Indiana. The Philharmonic’s mission is to inspire and foster a lifelong love of classical music through performance and education. Led by Music Director Andrew Constantine, the Philharmonic performances reach more than 200,000 people every season at the majestic Embassy Theatre, the Auer Concert Hall at PFW, and at various venues throughout the community, including schools, nursing homes, community centers, and churches.
The Fort Wayne Philharmonic is truly an orchestra of the future, with bold plans to reach deeply into the fabric of the community with exciting, entertaining and meaningful offerings. The Philharmonic reaches more than 39,000 young people and families through its extensive education and community engagement programs, including Ensembles in the Schools, Young People’s Concerts, and Club Orchestra - a novel El Sistema modeled collaborative program with 3 Fort Wayne Community Schools - inspiring and motivating young citizens of the future. Regional touring, donor cultivation, and board activities round out a busy performance schedule for the orchestra.