To provide administrative support to the President & Executive Director and the Development Department
Duties and responsibilities
As Executive Assistant:
Maintain President & Executive Director’s calendar, answer phone, draft correspondence, reconcile expenses, maintain files and contacts
Board liaison functions, including preparation of meeting materials, correspondence, meeting set up
Track Google alerts on Board members, compile news for newsletter
Organize staff events and department head meetings
Draft and distribute minutes for meetings between external partners, Board members, and staff
As Development Assistant:
Process gifts daily, including writing acknowledgements and data entry
Maintain donor information in Raiser’s Edge database, process reports and queries for development staff, assist in reconciling income with accounting
Track and reconcile development department credit card expenses
Manage reception and cultivation event invitations, lists, and responses
Front-of-house duties at concerts and events as needed; includes some evenings and weekends
Assist Development staff with assembling materials and research for fundraising appeals and various mailings
Assist in research of donors and prospects as needed
Maintain calendar and acknowledge board, major donors, and staff birthdays
Manage donor credit listing updates and communicate to Marketing team
Other duties as assigned
General office assistance, including back-up receptionist duties, processing mail, and answering phones
Scheduling and facilitating virtual Zoom meetings and events for organization as needed
Bachelor’s degree required
Minimum 1-2 years of relevant experience in an office setting required
High level of organizational skills, ability to prioritize and handle multiple tasks concurrently
Excellent communication and interpersonal skills; ability to anticipate needs; ability to work in a professional manner in an open office environment
Superior computer skills in Word, Excel, and Outlook; technical expertise in digital communication platforms, including Teams; proficiency with Zoom; and experience with Raiser’s Edge or similar database
Collaborative attitude and willingness to help within the development department and across the organization
Knowledge of classical music is a plus
Open office, some evenings and weekend events required, travel to meetings and events.
Basic office functions
Please send cover letter and resume as PDF attachments by email to development@OSLmusic.org, subject line “Development & Executive Assistant_[Your Last Name].” No phone calls please.
About Orchestra of St. Luke's
Orchestra of St. Luke’s is one of America’s most versatile and distinguished orchestras, collaborating with the world’s greatest artists and performing approximately 80 concerts each year—including its Carnegie Hall Orchestra Series, Chamber Music Series at The Morgan Library & Museum and Brooklyn Museum, and summer residency at Caramoor Music Festival. In its 41-year history, OSL has commissioned more than 50 new works, has given more than 175 world, U.S., and New York City premieres; and has appeared on more than 100 recordings, including four Grammy Award winners and seven releases on its own label, St. Luke’s Collection. Pablo Heras-Casado is OSL’s principal conductor and the orchestra’s fourth titled conductor; previous music directors and principal conductors are Sir Roger Norrington, Sir Charles Mackerras, and Donald Runnicles.
OSL grew out of a chamber ensemble that began giving concerts at the Church of St. Luke in the Fields in Greenwich Village in 1974. Today, the 21 virtuoso artists of St. Luke’s Chamber Ensemble make up OSL’s artistic core.
The DiMenna Center for Classical Music
OSL owns and operates The DiMenna Center for Classical Music in Midtown Manhatta...n, where it shares a building with the Baryshnikov Arts Center. The DiMenna Center is New York City’s premier venue for rehearsal, recording, and learning, having quickly gained a reputation for its superb acoustics, state-of-the-art facilities, and affordability. Since opening in 2011, The DiMenna Center has welcomed more than 100,000 visitors, including more than 400 ensembles and artists such as Renée Fleming, Susan Graham, Itzhak Perlman, Emanuel Ax, Joshua Bell, Valery Gergiev, James Levine, James Taylor, and Sting. OSL hosts hundreds of neighbors, families, and school children at its home each year for free community events.
Education & Community Programs
Through its Education & Community programs, OSL has introduced audiences across New York City to live classical music. OSL brings free chamber concerts to the five boroughs; offers free interactive music programs at The DiMenna Center; provides chamber music coaching for adult amateurs; and engages 10,000 public school students each year through its Free School Concerts. In 2013, OSL launched Youth Orchestra of St. Luke’s (YOSL), an intensive after-school instrumental coaching program emphasizing musical excellence and social development, in partnership with community organizations and public schools in the Hell’s Kitchen neighborhood.