Start Date:November 15, 2021, or as soon as the position is filled
Location:Washington, DC with hybrid work environment (remote & in-office); preference to those whoreside in the DMV metropolitan area
The Association of Performing Arts Professionals (APAP), the national service, advocacy and membership organization for the performing arts presenting, booking, and touring industry seeks a Manager of Programs and Resources.
The Manager, Programs and Resources is responsible for coordinating and executing the operations and logistics of major activities within the Programs and Resources Department, to include leadership and professional development programs, conference programming, re-granting initiatives, and partnership program activities.
Re-Granting Programs and Grants Administration
Coordinate with regranting and grants management consulting team on related programs, events, scheduling, payments, contract agreements, application and report deadlines, award notifications, grant payments, record-keeping, and key deliverables in project timeline. Troubleshoot potential conflicts and logistics issues impacting program and resource department and/or coordination with other APAP teams.
In partnership with grants consulting team, help manage the reporting process for grantees (e.g., monitor report deadlines among grantees, review and assist with approval of reports, maintain up-to-date records of all grantees, track payment schedules).
Assist in the generation of funding proposals and reports. Work with Finance and Operations department to monitor, track and report on grant program budgets.
Professional Development and Leadership Programs and Initiatives
Work with Director of Programs and Resources to plan, execute and manage strategic professional development and leadership initiatives for the field, including the Leadership Fellows Program, Emerging Leaders Institute, Artist Institute, Annual Conference sessions and special learning labs for field leaders.
Coordinate the planning and implementation of in-person and online professional development convenings (e.g., workshops, seminars, and webinars) to include venue contracting, speaker coordination, catering, transportation, etc.).
Help coordinate and manage elements of professional development programs and events at APAP's annual conference in NYC and other locations related to APAP's ongoing programs. These will include the Leadership FellowsProgram, Emerging Leaders Institute, Artist Institute, Classical Connections Committee, and funder-sponsored partnership programs, including session management, event coordination, and speaker communication.
Manage the creation and execution of contracts for facilitators, program partners, and consultants.
Help track and monitor budgets and ensure timely scheduled payments to grantees, vendors, speakers, and outside contractors.
Work closely with Director of Programs and Resources to develop and monitor program plans, budgets, and reporting.
Coordinate closely with internal teams on program and event logistics, membership eligibility, timelines and promotion.
Represent and promote the mission, vision and values of APAP through all interactions in-person and through written and verbal correspondence. Provide project management support for organizational initiatives.
Work closely with the Director of Programs and Resources and other team members to prepare and monitor departmental plans and budgets.
Liaise with, coordinate, and support committees, such as the Classical Connections Committee, Conference Committee, Leadership Fellows Alumni and BIPOC Alumni Committee to execute new and ongoing program initiatives.
Manage grantee and program alumni communications and strategize effective methods to keep past participants engaged.
Work with Director and program advisors to measure and evaluate program outcomes in relation to stated goals, and to modify efforts accordingly.
Assist with the management of summer fellows and seasonal interns as needed.
Other duties as assigned.
*Note: All duties and requirements stated above are the essential job functions. This job description in no way states or implies that these are the only duties to be performed by the staff occupying this position. Staff members may be required to perform other job-related duties by their supervisor.
The Association of Performing Arts Professionals offers outstanding benefits and a competitive salary commensurate with experience. Salary range for this position is $55,000-$60,000 annually. Interested applicants should email a cover letter outlining qualifications, a resume, references and salary requirements for confidential consideration to email@example.com immediately, or for best consideration by October 22.Please include Manager, Programs and Resources in the subject line. No phone calls please. Principals only.
APAP is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Requirements/Skills, Knowledge/Competencies and Abilities:
Bachelor's degree or commensurate experience in the arts, arts management, event management, or a related field preferred.
Minimum 3-5 years demonstrated experience in mid-level management, or strategic and operational planning in a non-profit professional arts organization or association.
Excellent project management skills with superb ability to multi-task, prioritize and manage several projectsconcurrently and meet internal and external deadlines. Experience with Asana project management software a plus.
Excellent communications skills (verbal and written).
Strong commitment to, experience with, or competency in racial equity, diversity, inclusion, and accessibility values, principles, training and/or programming.
Strong customer service skills.
Experience monitoring and managing program budgets.
Experience with grantmaking and grants-management or reporting process (i.e., application and review policies and procedures) preferred.
Ability to work both independently with minimal supervision and as a team member.
Ability to work with all levels of the organization and across sectors and stakeholders.
Experience in planning and organizing professional development activities preferred.
Experience in conference and meeting planning highly desired,
Experience and passion for the performing arts and its sustainability highly desired.
Telecommuting is allowed.
About Association of Performing Arts Professionals (APAP)
APAP, the Association of Performing Arts Professionals (formerly the Association of Performing Arts Presenters) is the national service, advocacy and membership organization for presenters of the performing arts. APAP is dedicated to developing and supporting a robust performing arts industry and the professionals who work within it. In addition to the annual APAP|NYC conference - the world's leading convening for the performing arts industry - APAP is the industry's leading community for networking and knowledge.