Position Purpose: The Director of External Engagement and Board Relations for the Development Office supports learning by assisting the Vice President for Development in the daily operations of the department. As a key member of the Development team, this person will provide leadership and vision for key events that promote a positive image of the university.This person is responsible for coordinating activities with external audiences, the Board ofTrustees, and all top tier events for the University. The director expedites special donor and friend raising events for arts programming (Celebrating Arts and Ideas, Sundays at 4, and Music by the Lake) with the offices of Development and the President's Office.
Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
Handle confidential information with tact and discretion.
Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.
Essential Job Functions:
Develops, plans and implements an annual calendar of events to include: Board of Trustee meetings and annual dinners, President 's events during special occasions, advancement/fund-raising, faculty/staff appreciation events, dedications and ground breaking events.
Responsible for the planning, development and implementation of the arts series for both the AU and GWC campuses. Manage and implement all contracts with agencies to secure talented authors and musical guests for the academic year and summer months.
Oversees contracts with artist agencies for Celebrating Arts and Ideas includ ing technical riders, hotel and travel arrangements for guest artists, and overseeing requirements for stage set up with the campus services manager.
Responsible for managing special events, including registration, facilities management, audiovisual needs, catering services, staffing, and assessment where applicable.
Works with outside vendors, as appropriate and other university departments to coordinate various aspects of events.
Collaborates with communications to develop a communications plan for marketing various arts programming events to niche markets.
Coordinates and oversees special events (donor receptions, lunches or dinners, recognition events, etc.) for both campuses. Assists in coordinating special events through the Office of the President. Manages process for Honorary Degree recipients for Commencement Ceremonies.
Interacts effectively with a diverse group of arts and ideas patrons, faculty, staff, students, alumni and community members.
Prepares reports and evaluates the effectiveness of major special events and makes recommendations to university senior administration
Assists in letter writing for the annual fund campaigns for the university including solicitations for the Arts and Ideas Series, Sundays at 4 Series and MBTL as well as other potential prospects.
Represents Aurora University in the most positive manner with all of our constituents and the community we serve.
Essential Job Requirements:
Bachelors' degree required or a minimum of three to five years equivalent experience working in an administrative role, preferably in higher education.
Demonstrated ability to set and achieve or exceed goals and the ability to consistently meet deadlines.
Strategic thinking and orientation with the ability to identify and to solve problems.
The ability to deal with multiple projects and priorities simultaneously and the flexibility to deal with changing needs.
Strong interpersonal skills and the ability to work effectively with a wide range of constituents; the ability to develop and maintain strong relationships with internal and external audiences.
Customer - service focused.
Willingness to work evenings and weekends for university sanctioned events.
Excellent organizational skills with an attention to detail.
Excellent oral and written communication skills.
Excellent computer skills, with a working knowledge of word processing, spreadsheets (Excel), and the Internet.
The ability to work independently and as a member of the University Advancement team.
Strong enthusiasm, motivation and drive.
The ability to interact verbally by telephone and in person.
The ability to move about campus and between locations.
The ability to work evenings and weekends.
Aurora University is an Equal Opportunity Employer and is committed to becoming a model university of the 21st century. Toward this effort we are determined to have a faculty, staff, and student body reflecting the cultural demographics of the greater Chicago area.
Aurora University (AU) is an inclusive community dedicated to the transformative power of learning. It is committed to helping students discover what matters and build their life around it.
AU is a private, nonprofit, independent university accredited by the Higher Learning Commission. It offers more than 45 undergraduate majors — such as nursing, social work, business administration, criminal justice and psychology — and a wide variety of master’s and doctoral degrees that include social work and business administration. Degree programs are grounded in real-world experiences and are led by experienced, dedicated faculty members, nearly 140 of whom are full-time. The student/faculty ratio is 18:1.
Almost 6,000 undergraduate and graduate students take classes on two main campuses — Aurora University in Aurora, Illinois, and George Williams College in Williams Bay, Wisconsin — as well as the nearby Orchard Center in Aurora and the Woodstock Center in Woodstock, Illinois. Online classes are also available. The Aurora University campus is located 40 miles west of Chicago.
AU has 24 NCAA Division III teams competing in the Northern Athletics Collegiate Conference, Midwest Lacro...sse Conference, Midwest Women's Lacrosse Conference and Northern Collegiate Hockey Association. About 700 student-athletes compete in sports. AU has a rich history and tradition of success across the spectrum of sport offerings. From conference championships to NCAA Championship appearances to academic awards and community service, student-athletes and staff continue to bring excitement and a sense of pride to Aurora University and all of the Spartan fans across the country. At AU, we firmly believe that intercollegiate athletics should promote the character development of participants, enhance the integrity of higher education, and promote civility in society. Toward these ends, we strive to adhere to fundamental values such as respect, civility, honesty and responsibility. Student-athletes and staff are always expected to operate with the principles of sportsmanship and ethical conduct in mind.
Founded in 1893 in Mendota, Illinois, as Mendota Seminary, the institution soon changed its name to Mendota College. By 1911, it had outgrown its facilities and the following year changed its name to Aurora College and moved to Aurora, where its students could take advantage of a thriving business environment and easy access to Chicago. In 1985, Aurora College changed its name to Aurora University to better reflect the magnitude of its academic offerings. Seven years later, Aurora University and George Williams College traditions blended when the two institutions entered into an affiliation agreement that paved the way for a merger eight years later. In 2010, the Woodstock Center opened to meet the needs of students in McHenry County and surrounding communities.