The Department of Folklore and Ethnomusicology at Indiana University (IU) is a leading center for the worldwide study of vernacular arts, and of the historical, cultural and social contexts in which these arts are embedded. The home to two closely aligned disciplines with a deep shared history at IU, the department has a distinguished history and a bright future in the areas of research, teaching, public outreach and community service.
More information about the Department of Folklore and Ethnomusicology at IU may be found here.
Responsible for monitoring program progress, following up with faculty on the completion or delay of program phases, scheduling meetings, and maintaining program documents and reports. Maintains oversight of program activities, identifies any issues, and ensures issues are resolved promptly.
More specifically, this role:
Maintains and verifies academic records for graduate and undergraduate students. Tracks students' academic progress and deficiencies.
Provides information and guidance to students and departmental committees regarding university, college, and department policy on graduation requirements, transferring credits, and other academic issues; ensures compliance with departmental, college and university academic policies, procedures, and requirements.
Organizes and assists with advertising public events for the department and affiliated units, including conferences, colloquia, musical performances and lectures.
Assists the department manager and chair with planning all programming and events of the department including recruiting speakers, volunteers, and others.
Conducts research and compiles materials and information for departmental programs.
Prepares records of program activities; oversees and ensures the timely processing and delivery of required materials.
Reviews the policies and procedures involved in departmental programs; suggests improvements; and ensures that rules comply with university standards.
Analyzes data and information generated or produced by program; writes reports and other written materials based on this data.
Verifies the accuracy of all data and information used or generated by program; resolves any discrepancies or problems.
Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.
Serves as liaison for department; coordinates activities and exchanges information.
High school diploma or GED
4 years of related work experience
Proficient communication skills
Maintains a high degree of professionalism
Demonstrated time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Highly thorough and dependable
Possesses a high degree of initiative
Ability to build strong customer relationships
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.