JOB DESCRIPTION Event Coordinator The Organization The Detroit Symphony Orchestra is known internationally for trailblazing performances, collaborations with the world’s foremost musical artists, and a deep commitment to serving our community. Making its home in historic Orchestra Hall at the Max M. and Marjorie S. Fisher Music Center, the DSO actively pursues its vision to be an inclusive and culturally relevant community where all people can experience their world through music. The DSO is a complex organization. Operating 365 days per year, we are a performing arts institution, an educational facility, and a community center. We are governed by an independent Board of Directors and employ both union and non-union employees as musicians, stage crew, and administrative staff. Creating a unified culture throughout the institution is an organizational imperative. The DSO offers a unique, fast-paced working environment and an excellent overall compensation package. The Detroit Symphony Orchestra is an Equal Opportunity Employer. The DSO makes its home in historic Orchestra Hall, one of America’s most acoustically perfect concert halls, and actively pursues a mission to impact and serve the community through music. For more information visit www.dso.org. Position Summary Reporting to the Signature Events Manager, the Events Coordinator is responsible for creating, planning, and executing successful events for the DSO’s Advancement department, to build stronger relationships with donors and institutional partners with an emphasis on engagement and cultivation. Specific Duties and Responsibilities • Devise and manage master event calendar, in coordination with other departments • Design and execute events such as donor-home hosted recitals, major gift announcements, season kickoffs, lecture series, corporate sponsor receptions and DSO Impact Campaign events • Execute the Musicians’ Anniversary Luncheon to engage donors and prospects, celebrating DSO musicians and creating an inspiring event that grows in attendance yearly. • Support the DSO’s Annual Meeting and other DSO special events • Create and maintain timelines and manuals for event planning as an institutional record. • Contribute to publications, print materials, and the website to promote DSO Advancement events and programming. • Create evaluations for events, detailing successes, challenges and recommendations for following years • Plan, manage, and execute aspects of donor and sponsor events including: event collateral, catering, volunteer management, event timelines, mailing lists, event production, sponsorship fulfillment, working with committees and post-event follow up. • Plan intimate dinners with the Music Director, guest artists, and DSO Musicians pre- and post-concert for DSO Impact Campaign donors, Maestro Circle members (donors $10K+), other major donors and prospects. • Ensure participation and integration of DSO Musicians and artistic staff in advancement events. • Support other department projects as needed. Experience • 2-5 years’ experience in event coordination and fundraising support • Bachelor's degree or related experience required • Demonstrated ability to work independently, formulating multi-year strategies and conceiving the plans required to achieve the strategy • Must be able to generate creative ideas for holistic event planning from start to finish • Project management skills with a track record of exceeding expectations while delivering on-time and on-budget results in a complex, fast-paced environment where autonomy work coupled with the ability to lead teams of colleagues • Strong computer skills required, including Microsoft Office • An understanding of the dynamics of customer loyalty and retention a plus • Experience with databases, especially Tessitura, a plus Personal Attributes and Competencies • Dynamic self-starter with entrepreneurial spirit • Action-oriented, decisive, quick study with proven ability to accurately analyze information and act Must have exemplary attention to detail High energy with a positive attitude and the ability to provide superior patron service • Ability to work well under pressure; persistence, perseverance, tenacity, integrity and patience • Must be able to work independently but keep the Advancement team updated on event progress. • Ability to cope with high volume of work and strict deadlines Strong interpersonal and communication skills • Ability to work in a fast-paced environment and to multi-task Please send resume to firstname.lastname@example.org for consideration.
About Detroit Symphony Orchestra
About the DSO
The most accessible orchestra on the planet, the acclaimed Detroit Symphony Orchestra is known for trailblazing performances, collaborations with the world’s foremost musical artists, and a deep connection to its city. As a community-supported orchestra, generous giving by individuals and institutions at all levels drives the continued success and growth of the organization. In January 2020, Italian conductor Jader Bignamini was named the DSO’s next music director to commence with the 2020-2021 season. Conductor Leonard Slatkin, who concluded a decade-long tenure at the helm in 2018, now serves as the DSO’s Music Director Laureate. Celebrated conductor, arranger, and trumpeter Jeff Tyzik is the orchestra’s Principal Pops Conductor, while the outstanding trumpeter and composer Terence Blanchard holds the Fred A. and Barbara M. Erb Jazz Creative Director Chair. Making its home at historic Orchestra Hall within the Max M. and Marjorie S. Fisher Music Center, the DSO offers a performance schedule that features Classical, PNC Pops, Paradise Jazz, and Young People’s Family Concert series. One of the world’s most acoustically perfect concert halls, Orchestra Hall celebrated... its centennial in 2019-2020. In addition, the DSO presents the William Davidson Neighborhood Concert Series in eight metro area venues, as well as a robust schedule of eclectic multi-genre performances in its mid-size venue The Cube, constructed and curated with support from Peter D. & Julie F. Cummings. A dedication to broadcast innovation began in 1922, when the DSO became the first orchestra in the world to present a radio broadcast and continues today with the free Live from Orchestra Hall webcast series, which also reaches tens of thousands of children with the Classroom Edition expansion. With growing attendance and unwavering philanthropic support from the people of Detroit, the DSO actively pursues a mission to embrace and inspire individuals, families, and communities through unsurpassed musical experiences.