Yale University, conveniently located between Boston and New York, offers exciting opportunities for achievement and growth in New Haven, Connecticut. Located in the heart of historic downtown New Haven with more than 100 local boutiques, national retailers, cafés, casual eateries, award-winning restaurants, and world-renowned theaters, galleries, and museums.
General Purpose: The Economic Growth Center (EGC) at Yale supports research in developing countries to contribute to the advancement of poor and marginalized people in low-income countries. The Tobin Center (Tobin) at Yale drives the production of research that informs U.S. policy to make a difference in peoples’ lives. The EGC and Tobin are seeking a Financial Assistant to provide a wide range of complex and confidential financial support for core center operations and a large and growing portfolio of research funded by gifts and grants.
The Financial Assistant will provide a high level of financial support for EGC and Tobin. Reporting to the Economics Department Operations Manager and the designated program manager, with latitude for administrative discretion and judgment, this person will provide comprehensive financial and accounting assistance for grant activity, endowment, and special accounts activity. Responsibilities include collecting, tracking, and generating complex and ad hoc financial and administrative reports relevant to the overall business functions for the centers, monitoring these accounts, ensuring positive balances, and alerting PI or supervisor of impending overdrafts; reviewing and generating monthly accounting statements and reconciling all manner of funds on a monthly basis; preparing standardized and specialized financial reports and analyses to present to faculty and staff for planning and decision-making; assist with the development and implementation of systems and procedures; and serving as the principal source of information on financial policies and procedures and financial activity. This person will update and inform supervisor regarding status of accounts, renewal dates, balances, and reporting schedules.
Responsibilities include: processing invoices and reimbursements; proactively identifying accounting discrepancies and recommending solutions; completing monthly financial review checklist; preparing journals and payroll accounting adjustments.
Responsibilities for grants include pre-award phase drafting of budget, coordinating the preparation of proposal components, and reviewing to ensure it complies with sponsor and University guidelines. Post-award phase: supporting the development of budgets, interpreting grant parameters for allowable costs, putting systems in place to adhere to these parameters, processing expenses, reviewing, generating, and reconciling monthly accounting statements, ensuring expenses are paid according to contract and government regulations, monitoring purchase orders and consulting agreements to ensure compliance, notifying PI or supervisor about any funding shortfalls and co-developing a plan for contingencies, and tracking sponsor deliverable deadlines, subaward deliverables, and subaward invoices.
Other support includes: scheduling and planning meetings, providing administrative support for faculty; coordinating recommendation letters; and providing ad hoc editorial support.
Application: For more information and immediate consideration, please apply online at https://bit.ly/66477BR. Please be sure to reference this website when applying for this position.
We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country's great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.
Yale University considers applicants for employment without regard to and does not discriminate on the basis of an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression.
Required Education and Experience: Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.
Demonstrated ability to run and interpret financial reports from large financial applications, such as Workday, PowerBI, or the Yale Budget Tool (YBT). Advanced proficiency in Microsoft Excel, including demonstrated ability to manipulate data and develop financial reports within spreadsheets.
Demonstrated ability to work with various types of computer software and programs and quickly learn new types of software and programs, particularly web-based programs. Intermediate to advanced proficiency and expertise with Microsoft PowerPoint, Word and Outlook, along with Google applications.
Demonstrated working knowledge of financial administration. Demonstrated ability in coordinating and overseeing budgets. Formal education or training in bookkeeping or accounting with strong mathematical proficiency.
Demonstrated ability of multi-tasking skills in a busy office environment. Demonstrated organizational and prioritization skills. Demonstrated ability to effectively address multiple projects, often with conflicting deadlines, with a high degree of accuracy. Ability to work independently. Excellent judgement, initiative, and problem solving skills.
Exceptional communication and interpersonal skills. Demonstrated ability to interact with a diverse group of people. Demonstrated ability to schedule and plan meetings. Ability to provide coverage and assistance to other areas based on operational needs.
Preferred Education and Experience: Bachelor’s degree in accounting or related field and at least 4 years related work experience. Experience in research administration, sponsored research principles and guidelines preferred. Experience in an academic department preferred. Strong knowledge of Yale financial policies and procedures, travel guidelines, reimbursements, honoraria, for sponsored and non-sponsored funds.
Internal Number: 66477BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.