The Director of Operations ensures that the production of all concerts, rehearsals, run outs and special events are carried out professionally, with sound financial management and meet the highest standards of artistic excellence. The Director of Operations reports to the General Manager and works closely with the Music Director, Managing Director, musicians, guest artists, concert venues, educational and community partners, and union leadership.
Plans and supervises production for all concerts, rehearsals, run-outs, special events and educational activities, including facility, equipment and instrument rental, staging requirements, and other logistical arrangements while ensuring the highest levels of artistic excellence and safety.
Develops annual master calendars in collaboration with General Manager and ensures that schedules are communicated throughout the organization in a timely manner.
Advances and ensures that all guest artist requirements are met, including travel, lodging, backstage and catering needs.
Manages relationships and schedules dates with all venues, including communicating with front of house staff to provide a smooth and safe patron experience at all Philharmonic concerts.
Works with General Manager and Director of Finance to prepare production budgets in advance of each season, then closely monitors budgets throughout the season.
Supervises the Stage Manager and ensures that rehearsals and concerts are properly staffed.
Maintains compliance and upholds terms of the Master Agreement with the local AF of M and other collective bargaining agreements including IATSE.
Participates in collective bargaining negotiations for future agreements, researches specific issues, proposes changes to agreements based on the Philharmonic’s operational needs and determines financial impact of proposed changes.
Desired Skills and Abilities:
Familiarity with orchestral repertoire and instruments
Experience with stagecraft, musical equipment, sound reinforcement and theatrical lighting
Ability to read and understand budgeting and financial statements
Willingness to learn and work effectively with Orchestra Performance Administration System (OPAS) software
Willingness to intimately learn and work effectively with the Collective Bargaining Agreement between the Fort Wayne Philharmonic and Local 58, American Federation of Musicians
Knowledge and experience with computer software including MS Office
Able to work nights and weekends
Lift items in excess of 50lbs and stand for extended period of time
Current, valid driver’s license and ability to drive a 26’ cargo truck
The ideal candidate for the Director of Operations will have 2 - 5 years of professional experience, with a minimum of one year working in an orchestral environment. S/he will also have the following experience and attributes:
Bachelor’s degree, preferably in Arts Administration or theater, or equivalent experience
Flexible and a self-starter; able to multi-task while also being highly detail-oriented
Effective written and verbal communication skills
Organization, supervision, time-management skills
Salary commensurate with experience and job performance. Benefits include health and dental insurance, paid vacation, holiday and sick leave.
About Fort Wayne Philharmonic
Now in its 78th season, the Fort Wayne Philharmonic is one of the most exciting performing arts organizations in Indiana. The Philharmonic’s mission is to inspire and foster a lifelong love of classical music through performance and education. Led by Music Director Andrew Constantine, the Philharmonic performances reach more than 200,000 people every season at the majestic Embassy Theatre, the Auer Concert Hall at PFW, and at various venues throughout the community, including schools, nursing homes, community centers, and churches.
The Fort Wayne Philharmonic is truly an orchestra of the future, with bold plans to reach deeply into the fabric of the community with exciting, entertaining and meaningful offerings. The Philharmonic reaches more than 39,000 young people and families through its extensive education and community engagement programs, including Ensembles in the Schools, Young People’s Concerts, and Club Orchestra - a novel El Sistema modeled collaborative program with 3 Fort Wayne Community Schools - inspiring and motivating young citizens of the future. Regional touring, donor cultivation, and board activities round out a busy performance schedule for the orchestra.