The Wallis is seeking a dedicated, detail-oriented administrative professional to join our team as Production Administrator to support the Production & Artistic teams. Reporting to the Director of Production and working closely with the Artistic Director and Artistic team, this role is responsible for all contractual agreement preparation and execution with visiting artists, companies and theatrical unions.
This position is responsible to manage communication and all logistics including travel and lodging related to hosting visiting national and international performers, artists, designers, and companies, prior to and throughout their residencies at The Wallis. This position reports directly to the Director of Production and is a full-time, exempt position.
If you have excellent communication and organizational skills, meticulous attention to detail, but at the same time enjoy interacting and working with artists, designers, and production teams, we look forward to hearing from you.
WHAT YOU’LL DO
Prepare all contractual agreements for visiting artists, companies, production team and theatrical unions and assist in the development of future commissioning and producing agreements;
Manage the full life-cycle of contracts for presenting artists and productions, designers, directors, and other production crew, including creation, updating, maintenance and status tracking;
Manage communication internally and externally, and all logistics related to hosting visiting national and international performers, artists, designers, and companies, prior to and throughout their residencies at The Wallis, including travel, transportation, schedule, housing, rental cars, per diem, and parking;
Responsible for itinerary changes, house seats and complimentary ticket requests and maintaining current contact lists of physicians, physical therapists for any medical needs of visiting artists;
Manage national and international travel and lodging for Wallis Senior staff;
Collect all necessary tax compliance forms from visiting artists;
Maintain up-to-date contract language for, and report theater season statistics to, unions (SDC, USA), tax board and internal departments (HR, Accounting), as needed;
Confirm producer licensing fee and author royalties, process show royalties and other settlements;
Manage acquisition of visas required for visiting international artists and companies;
Manage and maintain good working relationships with all vendors and corporate sponsorship partners;
Oversee contractual payment obligations for artists, visiting companies as well as creative and production team and track accordingly;
Actively engage with visiting artists and companies to make their experience at The Wallis a rewarding one;
Demonstrate a willingness to take the most effective role in the Artistic/Production team.
No phone calls please.
The Wallis Annenberg Center for the Performing Arts is an Equal Opportunity Employer committed to diversity and encourages applicants of any age, national origin, race, ethnicity, religion, sexual orientation, political affiliation, or gender.
SKILLS & EXPERIENCE NEEDED
A minimum of four (4) years’ experience in a related production management field;
Knowledge of and experience working with theatrical unions, including IATSE, AEA, USA, SDC and AFM;
Thorough familiarity with Excel and Word required;
Ability to plan ahead and facilitate in problem-solving;
Strong organizational and written and oral communication skills;
Capacity to solve problems and engage in creative thinking about challenges;
Clear understanding of the artistic process and excellent interpersonal, teamwork, and diplomacy skills;
Proven ability to work independently and collaboratively in a fast paced, rapidly changing environment;
Ability to work a varying schedule, including nights and weekends;
Experience with touring productions and international artists is a plus;
College degree, or equivalent professional experience, is required.
While performing the essential functions of this job, the incumbent must be able to do the following: stand for extended periods; sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required.
The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.
Additional Salary Information: BENEFITS
This is a full-time position with 100% paid medical benefits, including dental, vision and life insurance ($25,000) for the employee, paid vacation, personal and sick days, 401k and paid parking. Complimentary tickets are occasionally available for performances and events at The Wallis.
About Wallis Annenberg Center for the Performing Arts
The mission of the Wallis Annenberg Center for the Performing Arts is to be a vital cultural hub that uses unique arts events and education programming to entertain, enlighten and inspire children and adults in Los Angeles and across the nation. Located in the heart of Beverly Hills, California, the Wallis Annenberg Center for the Performing Arts (aka “The Wallis”) brings audiences world-class theater, dance and music, performed by many of the world’s most talented and sought-after artists. With its eclectic programming that mirrors the diverse landscape of Los Angeles, and its notability as the entertainment capital of the world, The Wallis offers distinctive and revered presentations from across the US and around the globe. Housed in a new breathtaking 70,000-square-foot venue designed by Zoltan E. Pali, FAIA of Studio Pali Fekete architects, The Wallis celebrates both the classic and the modern. This is reflected in the juxtaposition of the restored, original 1933 Beverly Hills Post Office (on the National Register of Historic Places) that serves as the theater’s dramatic yet welcoming lobby and the 150-seat Lovelace Studio Theater, which connect seamlessly to the contemporary 5...00-seat, state-of-the-art Bram Goldsmith Theater. Together, these structures embrace the city’s history and its future, creating a performing arts destination for LA-area visitors and residents alike.
Although The Wallis will not re-open its two indoor theaters prior to October 2021 due to the current state of the Covid-19 pandemic, The Wallis team will be active and imaginative while our theaters remain closed. We will continue to provide a robust mix of compelling virtual programs, both artistic and educational, as well as opportunities for meaningful patron engagement.