Artist Management, Production Services, Senior Management
90% - Mgmt of Public Events for Performing Arts Program
Under the direction of the Director of Public Lectures and Special Initiatives, the Production Manager is responsible and accountable for the planning, advancement and successful implementation of high-profile public events (live and virtual), with the ability to carefully assess and manage risk with a high consequence of error. Responsibilities include fulfilling highly complexed contractual obligations on behalf of the Regents; reviewing technical riders for feasibility and cost assessment, recommending approval or modifications of riders, and negotiating technical riders with artists and artist management. Prepares event budgets, secures needed technical and hospitality provisions, equipment and supplies, and reports on expenditures. Working with a high degree of autonomy, the Production Manager leads the event planning and advance work with artists' managers, technical staff, hospitality and other event staff. Serves as a central point of contact and liaison with contracted venue/theatre technical staff and management. Creates detailed and highly complexed residency schedules ensuring coverage of all essential event responsibilities and timelines. The Production Manager operates with a highly-specialized technical knowledge of the production requirements as well as any limitations, requirements, budget and spatial constraints of the venue and UC policies and procedures. Upholds applicable union, collective bargaining, and Venue Master Services Agreement as well as industry standards and best practices. Initiates vendor contracts for the provision of sound, lights, catering, transportation and accommodation; and represents the University with decision-making authority at all times throughout the artists' residency. Is independently responsible for successful delivery of quality events within budget. Coordinates all activities related to the public event, including managing the public and press and coordinating with ticketing personnel and Development officers. Holds a high level of accountability in ensuring that safety standards are upheld at each venue and that event management staff is appropriately trained. Works collaboratively and proactively with the Arts & Lectures Senior Directors, Development Officers, managers and staff. The Production Manager is responsible for accounting for all expenses relating to the performing arts events (approximately $850K annually), and oversees the procurement of hotel sponsors for a total in-kind value of roughly $120,000 each year. The Production Manager participates in the departmental programming process by evaluating prospective artists' technical requirements and suitability to local venues, and budgeting for projected expenses. As a member of the A&L management team, the Performing Arts Manager advises senior management on matters of critical importance. Attends professional conferences as are presentative of Arts & Lectures' to research potential events and keep abreast of industry developments in the region. The Performing Arts Manager collaborates with management to achieve operational efficiencies, and works on special events and projects as directed by the Associate Director.
10% - Supervision
The Production Manager supervises the full-time Public Events Coordinator and oversees ~25 Event student employees. Responsible for recruiting, onboarding, training, evaluation and supervision.
Knowledge, experience, and creativity in supervision and motivation of student employees, organization of catering, theater backstage scene, academic environment.
Demonstrated skills and abilities in organization, attention to detail, communication, diplomacy, teamwork, driving, flexibility, time management.
Knowledge of office machines, Microsoft Word, Outlook, Access and Excel. Ability to manage production and performance support budgets, concessions income, facilities/equipment rental.
Ability to supervise, recruit, train and evaluate other production staff including career staff and student employees in event and concert production.
Experience in stage production to serve as production manager for Theater and consultant for stage lighting, scenery and costumes. Experience in space scheduling for public events and rehearsals.
About UCSB Arts & Lectures
About Arts & Lectures
Recognized as one of the nation’s finest university-based presenters, Art & Lectures offers an exciting array of performing arts programs and lectures to the Santa Barbara community. Arts & Lectures is the largest presenting organization between Los Angeles and San Francisco, a program that features more than 150 events and programs every year. The 2017-18 season included artists and speakers such as Mark Morris Dance Group, Spain’s Compañía Nacional de Danza, Israel Philharmonic Orchestra, Audra McDonald, Chris Thile, Trevor Noah, Joe Biden, Joyce DiDonato and Condoleezza Rice. Arts & Lectures also produces an extensive educational outreach program that serves more than 30,000 community members with free concerts, lectures, a summer outdoor films series, and arts engagement opportunities for all ages. Visiting artists engage in residencies and master classes, visit classrooms for lively discussions, inspire critical thinking, and spark dialogue across the campus’s 45 academic and non-academic departments as well as in K-12 schools and the community.
Arts & Lectures recently completed a successful 5-year fundraising campaign, raising $30 million to exce...ed our initial goal of $20 million, and in Spring 2018 a highly successful fundraising event demonstrated once again the high profile of Arts & Lectures within the philanthropic community, as well as the strength and stability of the organization.