As an employee of the AFSC, the Office Manager has no voting right in the AFSC's decision-making process. The OM will work under the supervision of the Executive Body or an officer or officers authorized by the Body. The main responsibilities of the OM include the following:
Receive and greet all visitors to the office, and maintain a digital visitor log.
Check AFSC email and phone messages and respond to them within 24 hours.
Attend the mandatory monthly General Meeting (GM), and to report on any matter required by the GM or on his/her own initiative to update it on matters relating to office working or other matters deemed necessary for the knowledge of members.
Set up the GM calendar and notify the office bearers, and also, if necessary, to set up Zoom online meeting link and notify office bearers.
Prepare a list of inventory on taking charge of office after comparing it with the existing inventory list and submit the list to the Executive Body. Prepare a similar list at the end of employment period.
Ensure that all AFSC-owned equipment are in working condition - both, the ones used in the office (computer and printer) and those that are loaned to the residents (such as vacuum cleaners, sewing machines and iron). Recommend to the Executive Body the replacement or repairing of the non-functional or damaged equipment.
Loan equipment to residents and maintain record of the items loaned. Ensure that the loaned items are returned duly.
Procure office and other supplies for AFSC and for conducting the monthly general meetings.
Update the AFSC website in coordination with concerned personnel from the Residential Program Services (RPS). Update all social media for the AFSC.
Create, maintain and print rosters, sign-up sheets and AFSC event flyers. Print agendas and minutes of different meetings of AFSC bodies.
Maintain updated paper and electronic records. Make available documents and records to AFSC officials upon request.
Reserve the Campus View Activity Room with the Area Coordinator's Office for AFSC related meetings and events.
Remain in contact with individuals and organizations that are coordinating with AFSC for events and activities (including but not limited to Musical Art Center and Auditorium box offices, and Mark Deckard Bus Company).
Stay in close communication with the AFSC advisor.
Maintain liaison with the Area Coordinator's office on behalf of the AFSC.
Keep the AFSC office clean and in order.
Currently enrolled as a student at Indiana University and a current resident of IU Apartment Housing.
Possess excellent communication skills.
Possess excellent interpersonal skills including ability to interact and communicate effectively with a wide variety of individuals.
An appreciation of AFSC's diverse, multicultural and multinational community.
Experience with software and systems including Microsoft Office Suite, Adobe Acrobat (Creative Cloud), Desktop Publishing, Zoom and any other systems required to perform duties.
Able to commit at least one year to the position.
Working Conditions / Demands
Apartment Family Student Council Office, Campus View 107.
800 N. Union Street
Bloomington, Indiana 47408
The Office Manager (OM) will work part-time 10-12 hours per week, including 10 scheduled hours and 2 additional hours as and when needed. The 10 scheduled hours are distributed as follows: Wednesday-Friday: 5:00pm - 7:00 pm, and Saturday-Sunday: 10:00am - 12:00pm.
In addition to the scheduled hours, the OM will attend the mandatory monthly General Meeting of the AFSC, remunerated at the rate of two hours for every GM.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Beginning with the fall 2021 semester, all Indiana University students, faculty, and staff will be required to be fully vaccinated for COVID-19 as a condition of enrollment / employment.To learn more about this requirement, view ourCOVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
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About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.