The Assistant, Office Services, reporting to the Manager, Office Services, is responsible for securing, coordinating, and maintaining office services in support of all LA Phil staff.
Oversee operations of mailroom for all LA Phil – Walt Disney Concert Hall, Hollywood Bowl (including Camrose Offices and Blue Motel Ticketing Center), The Ford, Judith and Thomas L. Beckmen YOLA Center. Ensure mail is picked-up and distributed, renew yearly permits for Business Reply Mail and Address Correction Requested, renew permit and pay annual fees for Bulk Mail Permit at the General Mail Facility as well as renew and pay for P.O. Boxes at Hollywood Station and Alameda Station, replenish LAPA postage meters as necessary.
Provide inter-office delivery of supplies, music materials and other equipment as requested.
Deliver inventory of all office supplies, including letterhead, stationary, envelopes, printed forms, and business cards for LA Phil staff.
Maintain coffee service and drinking water service with related supplies (coffee, tea, cups, etc.)
Oversee operation, maintenance, and repairs of LA Phil’s van, station wagon, and other vehicles as requested.
Previous experience in mailroom operations and purchasing preferred
Ability to communicate and work effectively with all levels of Staff
Familiar with Microsoft Word and Excel
Dedication and commitment to engage in and promote diversity, equity, and inclusion within the staff, vendors, and within interactions with the surrounding community is a must
Secondary language fluency is a plus
About Los Angeles Philharmonic Association
Founded in 1919, the Los Angeles Philharmonic Association presents, and promotes the performing arts in its varied forms at the highest level of excellence to a diverse and large audience, at Walt Disney Concert Hall, the Hollywood Bowl, and The Ford.