POSITION TITLE: Assistant Orchestra Personnel Manager
REPORTS TO: Director of Orchestra Personnel
STATUS: Regular, Full-time
Under general direction and in accordance with established procedures and source documents, assist the Director of Orchestra Personnel in ensuring compliance with all union contracts, acting as liaison between management and Orchestra, administering Orchestra auditions, and serving as a resource and counsel for Musicians.
FUNCTIONS OF THE JOB
Work personnel duty for Orchestra services as assigned and during split orchestra weeks, including all weeks of Opera season. Ensure Orchestra working conditions and activities are in compliance with the provisions of all Orchestra agreements, including Master Agreement and Side Agreements between the SLSO and Local-2-197 AFM, and local and national electronic media agreements.
Hire substitute and extra musicians in consultation with the Director of Orchestra Personnel. Distribute and collect completed employment forms.
Serve as liaison between Orchestra members, management, staff, Music Director, guest conductors, and committees.
Communicate with conductors regarding work rules, illnesses, and related issues. Communicate last minute personnel changes to stage crew.
Document attendance in accordance with established procedures.
Resolve routine orchestra personnel problems in a consistent and fair manner in consultation with the Director of Orchestra Personnel.
Assist in communications between Orchestra Musicians and SLSO administration by performing duties such as distributing musician seating, weekly schedules, and travel information, and by collecting materials from musicians such as leave requests, archival recording orders, and travel forms.
Provide general administrative support to the Vice President and General Manager and the Director of Orchestra Personnel, including meeting scheduling and logistics, filing, correspondence, and data entry.
Assist Director of Orchestra Personnel with preparation for and execution of Orchestra auditions, including: creation of audition advertisement and applicant materials; serving as primary contact for correspondence with applicants; processing all resumes, deposits and application forms; working for all audition days.
Assist in coordinating Orchestra payroll.
Process reimbursements for substitute musician expenses, invoices for orchestra personnel-related expenses, and orchestra-personnel deposits.
Assist Director of Orchestra Personnel on all media services and related activities, such as processing of media payments to musicians and distribution of complimentary media.
Travel with Orchestra while on tours and services outside of Powell Symphony Hall as assigned; in addition to regular duties, assist in supervising Orchestra related activities and travel.
Attend operations department, production, and other meetings as required.
Perform other related duties as needed or directed.
POSITION QUALIFICATION REQUIREMENTS
Knowledge: Requires broad understanding of the classical music discipline involving extensive theoretical knowledge including stage protocol. Equivalent to a complete four-year college or university education in music or the performing arts.
Experience: Minimum of two years experience with a symphony orchestra to obtain sufficient background to perform duties of the position. One to three years administrative experience, preferably with a performing arts organization. Experience working with a collective bargaining agreement preferred, and extensive music background mandatory.
Skills and Abilities:
Under general direction, work from objectives with little functional guidance.
Ability to work with and maintain confidential data.
Excellent communication skills, both written and verbal, with ability to maintain and promote a positive work atmosphere. Excellent listening skills.
Ability to communicate with internal and external contacts with a high degree of diplomacy, tact, compassion, and in a calm and confident manner.
Ability to perform a wide range of duties requiring knowledge of related organizational policies, procedures, and Musicians’ collective bargaining agreement.
Strong problem-solving skills and ability to perform detail-intensive projects.
Work schedule variable, with availability to work during concerts and rehearsals on weekends and evenings.
Ability with and/or strong aptitude to learn ArtsVision and MS office programs, especially Word, Excel and Outlook.
About St. Louis Symphony Orchestra
Celebrated as one of today's most exciting and enduring orchestras, the St. Louis Symphony Orchestra is the second-oldest orchestra in the country, marking its 140th year with the 2019/2020 season. Widely considered one of the world's finest, the SLSO maintains its commitment to artistic excellence, educational impact, and community connections – all in service to its mission of enriching lives through the power of music.