1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned.
Preferred Education: Experience coordinating musical concerts or performances. Experience in an educational setting. Experience with Google Drive, Google Sheets, WordFly, and Wufoo a plus. Spanish language skills helpful.
Preferred Education, Experience and Skills: Experience coordinating musical concerts or performances. Experience in an educational setting. Experience with Google Drive, Google Sheets, WordFly, and Wufoo a plus. Spanish language skills helpful.
Required Skill/ability 5: Ability to consistently demonstrate respect and responsiveness in interactions with diverse communities. Demonstrated interest in education and/or equity.
Posting Position Title: Administrative Assistant
Required Skill/ability 3: Prior project and event management experience. Background in music including familiarity with sheet music/scores.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Coordinator, Music in Schools Initiative-New Haven
Required Skill/ability 1:
Strong written and oral communication to multiple audiences. A cover letter is required with the application.
Required Skill/ability 4: Intermediate to advanced skills with Word and Excel. Strong technology skills and ability to learn new systems quickly.
Required Skill/ability 2: Ability to balance competing priorities while attending to detail.
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
Internal Number: 66261BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.