Brentwood School, a vibrant and diverse K-12 independent school, is seeking a part-time Office Assistant to support the Upper School Performing Arts Department beginning in August of 2021. This is an hourly-paid position requiring approximately 20 hours per week.
The principal responsibilities include, but are not limited to:
Engage and support students of varied identities, lifestyles, and beliefs
Create an environment that fosters open discussion with the freedom to express varied point of view
Coordinate all performing arts publicity such as printing and posting flyers for Performing Arts Events
Create and prepare programs for all upper school Performing Arts Events
Manage designing of performance posters working with the digital photography teacher
Coordinate and schedule a professional photographer to document Upper School productions, concerts, plays, and musicals
Assist with House Management for all productions, including coordinating student ushers and box office personnel, setting up lobby prior to productions, coordinating the start of shows with Stage Managers, setup refreshments for intermission, managing and entering all necessary work orders for events, collaborating with the Parents Association when necessary, and cleaning up after intermission
Assist with box office management for ticketed productions, including setting up tickets, printing ticket sales list, training student box office crews, preparing cash box prior to performances
Work with the Communications Department to promote each performance
Maintain the Performing Arts bulletin board and digital board in theater lobby
Credit card coding, check request processing, vendor information gathering, keep track of different budget lines
Assist performing arts faculty with copying materials for class
Assist with filing of music and music room setup, including developing and maintaining digital sheet music database
Coordinate and organize performing arts archival projects: record all performances, transfer video to DVD, store videos electronically and traditionally. Track all photos.
Assist in maintaining and operating various office machines
Supervise reservations for Theater, Theater Lobby and Upper School Dance Room
Create and submit work orders for every Upper School performance and Tech Week
Manage and update Theater Reservations Calendar
Order office supplies
Manage ticket reservations from Veterans Affairs
Liaison to the Veterans Affairs
Other duties as assigned by the Performing Arts Chair; Technical Theater, Upper School; or the Senior Administrative Team
Additional attributes include:
Commitment to equity and inclusion
Fondness for performing arts
A detail-oriented approach to work
Outstanding communication skills
Strong collaboration and cross-cultural competency
Energy, patience, and a sense of humor necessary to work effectively with a variety of constituents
An interest in and openness to professional growth and development
Available to work evenings and weekends when necessary
Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. For further information about Brentwood School, please visit the school’s website: www.bwscampus.com.
Interested candidates should submit a letter of interest, resume, and three references electronically to:
Susan Deeley Wells
Performing Arts Chair, Upper School
100 S. Barrington Place
Los Angeles, CA 90049
About Brentwood School
Mission & Values
Brentwood School is a vibrant and diverse community whose purpose is to promote personal and intellectual growth.
We provide challenging, engaging programs in a nurturing learning environment, devoting care and attention to every student. Embracing high standards of character, commitment, and achievement.
Brentwood School encourages students to think critically and creatively and to act ethically.
In its relatively short history, Brentwood School has grown to be one of the premier independent day schools in Southern California. Founded as a non-profit corporation in 1972, Brentwood School acquired the Brentwood Military Academy, which had existed since 1902.
Brentwood School opened in the fall of 1972 as a co-educational, college preparatory day school with grades 6-10. Grade 11 was added in fall 1973, and the school graduated its first senior class in June 1975.