Job Summary: Oversee all aspects of accounting including A/P, A/R, general ledger, payroll, and human resources for an organization with a 3.5 million annual operating budget.
Manage and oversee all financial operations.
Maintain proper checks and balances; supervise control procedures.
Prepare financial reports as needed.
Review all expenditures, including purchases, cash, credit cards, and check signing.
Review cash/check daily cash reports including revenue via credit cards.
Monitor and forecast properly segregated cash balances to meet obligations.
Prepare the annual operating budget and revisions of operating budgets with assistance from ADF departments.
Prepare grant budgets.
Prepare financial reports, interim and final, for all grants.
Develop new policies as needed and present to Executive Director.
Work with Treasurer and Finance and Audit Committee.
Manage accounting software.
Supervise all financial records including accounts payable, accounts receivable, and general ledger.
Oversee reconciliation of monthly bank statements.
Review investment reconciliations and journal entries.
Ensure financial and tax compliance with GAAP and FASB guidelines.
Board and Finance/Audit Committee:
Prepare all financial information for board meetings.
Attend quarterly RBC Investments meetings with Finance/Audit Committee and Executive Director.
Works with ADF auditors on preparing and gathering needed documents for annual audit and 990.
Prepares all confirmation letters and bank confirmations.
Gathers support documents for auditors.
Implement and manage employee benefits.
Manage the Staff Handbook and oversee the Summer Staff Policies and Guidelines.
Manage onboarding and compliance for new and departing employees.
Oversee timesheet approval.
Implement and process all payroll for staff including summer staff.
Seasonal General Duties:
Prepares summer contracts and financial paperwork and sends out to summer staff.
Prepares financial information for faculty and musicians and processes all payments to them.
Oversee Duke University parking permits.
Responsible for background checks and Duke Minors training.
Supervises the preparation of daily checks during summer season.
Reconcile Duke University summer bill with support from school administrator.
Preferred Qualifications/Skills: BA in accounting or related financial field with at least two years relevant finance and accounting experience in a nonprofit performing arts or cultural organization. Demonstrated success in communicating effectively both orally and in writing. Experience leading a comprehensive budget process and supervising staff. Must be able to multitask, handle pressure, be detail-oriented, responsible, and able to work independently.
Throughout its 88-year history, ADF has been a nationally recognized leader in our indigenous art form of modern dance. Generations of dancers and choreographers have come to ADF as students, taught as faculty, and created and performed work as professional artists. Each summer, ADF has been the beating heart of the dance world. The best companies in the world premiere work on ADF’s stage, much of it commissioned by the festival. Other festivals and season programs are measured against ADF. Over 25,000 people see performances by more than 20 companies each season. The festival has commissioned 442 works and premiered over 700 pieces including dances by Martha Graham, Merce Cunningham, and Paul Taylor. Each summer at ADF, more than 300 students from some 28 countries and 38 states study with ADF’s 70 faculty members. They come as kids in leotards with as many doubts as dreams. They leave as dancers and artists—and sometimes even new members of companies. Lives change in those 5½ sweaty weeks. Beyond the summer, ADF maintains year-round dance studios offering movement classes to over 650 participants, provides over 180 free classes to almost 4,000 local dancers, and offers choreograp...hic residencies providing artists with the necessary space and time to create. americandancefestival.org.