Director of Artistic Operations manages all artistic and production needs of the Chamber Orchestra of Philadelphia. Working closely with the Executive Director and Music Director, this position is responsible for implementing the organization’s collective bargaining agreement (CBA) with its musicians; providing support for artistic planning and guest artist needs; implementing all aspects of concert production; and interfacing across the organization to ensure all components of every COP program reach the highest levels of professionalism and quality. This position supervises the Orchestra Librarian and Orchestra Personnel Manager and interacts with the Orchestra Committee, COP Board, production staff at the Kimmel Center and other venues, and outside engagement clients.
RESPONSIBILITIES & OUTCOMES:
Concert Production Planning, implementing, and overseeing all aspects of concert production, including but not limited to:
Working with the Music Director and Executive Director, draft and finalize comprehensive production budgets for subscription concerts, run-outs, chamber music performances, and outside engagements.
Prepare accurate payroll spreadsheets following each performance or series.
Liaison with venue production staff for all COP performances.
Coordinate all equipment, staging needs, instrument rentals and tunings.
Provide Marketing department with concert program information including formal titles, composer names and dates, rosters, program notes, and information for press releases.
Proofread publications containing the above information to ensure accuracy.
Prepare budgets, season overviews, and other materials for COP Board meetings. Attend COP Board meetings as needed.
Orchestra Human Resources/Personnel
Create and distribute season master calendar in accordance with the CBA.
Work with Orchestra Personnel Manager to ensure that all personnel needs are met for subscription concerts, run-outs, and outside engagements.
Attend all COP services to record attendance, make announcements, handle questions, and ensure CBA is being followed.
Submit all musician payroll paperwork to Bookkeeper following each set of services.
In compliance with the CBA, work with Orchestra Committee to implement all aspects of auditions for vacant positions.
Maintain a current database of tenured, tenure-track, and substitute/extra musician information.
Maintain open lines of communication with the orchestra committee, subcommittees, and union leadership regarding the implementation of the CBA.
Participate in and provide resources for CBA negotiations with the orchestra committee and AFM union officials.
Draft and deliver all necessary notices to the orchestra committee and full orchestra membership including, but not limited to, issues/updates related to personnel and auditions.
Schedule regular meetings with the orchestra committee to provide updates and address any questions or concerns.
Assist Music Director and Executive Director in researching guest artists and composers to commission.
Negotiate and draft guest artist contracts for Executive Director approval and ensure contract obligations are fulfilled.
Coordinate guest artist itineraries, rehearsal schedules, media appearances, and hospitality needs for all rehearsals and performances.
3 or more years of experience in arts administration or arts related work; experience with unionized employees a plus.
Knowledge of orchestral music and instruments of the orchestra.
Strong organization, communication (written and oral), and problem-solving skills with the ability to work in a fast-paced environment.
Ability to work occasional evenings and weekends.
Computer fluency in MS Office products including word, excel, outlook and powerpoint. Experience with music notation software (Finale or Sibelius) a plus.
A driver’s license and access to a vehicle.
The ability to lift up to 50 pounds and be on one’s feet for extended periods of time.
About Chamber Orchestra of Philadelphia
Beloved by audiences and praised by critics, The Chamber Orchestra of Philadelphia, affectionately known as COP to our locals, is a preeminent interpreter of historical masterworks, modern baroque, and a champion of living composers having commissioned over 100 new works. Headquartered in the heart of Center City, COP has enjoyed the reputation as one of Philadelphia’s most beloved performing arts organizations. A founding resident company of The Kimmel Center for the Performing Arts, The Chamber Orchestra of Philadelphia is a 33-member professional ensemble led by Music Director Dirk Brossé. A conductor and composer of international acclaim, Maestro Dirk Brossé was appointed in 2011. Brossé has conducted many top orchestras, both at home and abroad including the London Symphony Orchestra, Los Angeles Philharmonic, and Boston Symphony. He has made more than 70 CD recordings (including a new release last month) and has collaborated with esteemed artists across the globe.