Reports to: Director of the Center for The Arts (CFTA)
Direct Reports: None
Summary: This position is responsible for the administrative support and theatrical operations of the CFTA’s performance spaces in collaboration with the Technical Director. The administrative support includes, serving as event coordinator for outside rentals, maintaining the building’s calendar and handling rental contracts. The technical theater operations include light and sound operators, all related equipment and systems, set up / take down of all events, converting the stage spaces to the next configuration and managing the labor associated with these events. Due to the operating hours and variety of tasks involved in this position, it is critical that the individual works with a great deal of independence with sound judgment.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Provide administrative support and management over traditional office tasks, such as: office supply ordering, calendar management, mail processing, etc.
Serve as the first point of contact for rental inquiries for the building and gather needs from prospective rental clients, such as space, technical needs, parking, and any other requirements for a successful rental experience.
Using the Facility Direct system, update the calendar with confirmed rentals.
Manage the contracting process in collaboration with the business office to ensure a fair rate is collected for space used.
Ensure the insurance certificate for rental groups is obtained when required and forwarded to the Business Office.
Working with the Director of the CFTA and Theater Technical Director, ensure rental groups are supported and that they follow the appropriate rules for the building for safety and cleanliness.
Assist and collaborate in the procurement process of stage-related furniture, fixtures and equipment.
Configure, set-up, maintain and operate theatrical lighting and sound systems for theater, dance, music and other productions and events; assists venue clients with design and technical matters.
Orient facility renters and visiting productions to safety, technical characteristics and other areas of facility operations; facilitate the use of technical facilities by resident companies as well as others engaged by or renting the facility.
Provide customer service to rental customers to ensure their satisfaction with the use of our facility.
Collaborate with the Director of the CFTA and Technical Director to manage the Black Box theater.
Ensure the safety and security of all CFTA performers and visitors.
Expert knowledge of theater technical operations; including sound engineering, lighting, rigging and stage operations.
Skilled in clerical duties, calendar management, Microsoft office.
Experience with customer service and an enthusiasm for hospitality is a plus.
Hours will vary based on rental requests for the facility; availability to work nights and weekends is required. Flex time is offered to adjust workdays around theater activity.
Experience with set design is ideal.
Able to work as a team in collaboration with others to meet performance goals.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear and taste or smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
About The Hill School
The Hill School Mission Statement
The Hill School prepares young men and women from across the country and around the world for college, careers, and life. Within a family school environment and a rigorous liberal arts curriculum, we challenge our young people to work hard; think and reason; be fulfilled; serve the common good; and be prepared to lead as citizens of the world, uniquely guided by our motto, “Whatsoever Things Are True.”