This position oversees the practical needs of performing artists associated with the professional presenting and producing program at the Hopkins Center for the Arts at Dartmouth College. This position is responsible for providing the essential support required to maintain efficient performance residencies and programs. Reporting to the Associate Producer, this position will work closely in conjunction with the Hop Programming Manager, Production Managers, Events Managers as well as Box Office personnel.
This position has specific logistical responsibilities to support artists and events, including scheduling, ground transportation, housing, hospitality and other event specifics such as special needs, late seating and merchandise sales. In addition, the Company Manager may work other artist activities including lectures, demonstrations, ancillary events and master classes. This position is an important link to all departments and carries with it a substantial need for understanding and adhering to organizational hierarchy. High attention to detail, strong communication skills and the ability to work independently are essential.
Company Management 85%
Handles overall performance planning with respect to accommodations, travel logistics and hospitality
Point person for communications with Artist Managers or Agents to advance each performance by obtaining details regarding each show and disseminating such details to appropriate colleagues.
Advance work includes all things artist related including but not limited to their special needs, merchandise sales and preferences related to late seating, complimentary tickets and backstage visitors
Facilitates meet and greets with guests; assists with obtaining parking permits, ensures “rules of the house” are adhered to
Works with the Business Office and Programming departments on artist payments/reimbursements.
On site to facilitate all non-technical elements for each performance which includes being the artist’s representative from the Hop
Secures and accompanies (if needed) the artist to and from their temporary housing and Dartmouth for all events in support of activities such as master classes, engagement activities, rehearsals and performances.
Responsible for all performance preparation and procurement of goods or hospitality services.
Provides artist with tour or familiarity of the facilities and provides access to wireless and other requirements as needed
Oversees dressing rooms and ancillary spaces used by artists to make sure they are in proper clean and working condition in advance of visitor’s arrival
Assists with building operations as they relate to artist needs, such as dressing rooms, door access, facility lock up etc.
Responds to requests for information regarding all internal and external individuals regarding each Hopkins Center performance.
Coordinates with Production for all events in terms of identifying time and space needs, resources and load-ins for both rehearsals and performances.
Assists the production department with getting artists to the stage and prepared for their performance.
Oversee guest services and resolve issues by sending them to the right departments
Works closely with the Programming Department and contributes guidance on the area of Artist Services with respect to artist agreements
Schedule, oversee and train intern support staff
Attends check-in meetings and specific
Manages volunteers and students
Budget Management 15%
Oversees and manages budget related to all of the above and adhering to that budget based on relationships with various on-campus and off-campus vendors.
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned.
- Bachelor’s degree or the equivalent in education and experience in arts management or administration. - Minimum of three years of progressive experience preferably in the arts or a related field. - Understanding of the various elements of the theater process – production, technical and performance. Demonstrated success planning events. - Ability to work both independently and as part of a team - Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines. - Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills. - Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. - Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented. - Knowledge of Microsoft Office suite and other online documents, such as Google Docs. - Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
Internal Number: 1126099
About Hopkins Center for the Arts, Dartmouth College
The Hopkins Center has served as the cultural hub of the Dartmouth College campus in Hanover, NH, since it first opened in November 1962. In 1988 the “Hop” was named by the National Endowment for the Arts as one of the nation’s exemplary performing arts centers.
Each year the Hop sells over 125,000 tickets to 100 or more live performances in virtually all genres of music, theater and dance, plus well over 200 film screenings and other events. The Hop also houses classrooms, studios and other facilities, as well as the offices of the Departments of Music and Theater.
The Hop offers a wide variety of co-curricular activities for arts majors and non-majors alike, and all Dartmouth students are eligible to participate on stage or behind the scenes. The Hop produces and presents the work of 8 professionally directed student music and dance ensembles. The Hop’s Student Workshops program provides well-equipped woodworking, jewelry and pottery studio facilities, and offers professional instruction from beginning to advanced levels.
Venues at the Hopkins Center include the 900-seat Spaulding Auditorium, the 480-seat Moore Theater, the Warner Bentley Theater, a flexible “black box” ...space with up to 180 seats, a small recital hall, plus rehearsal and practice rooms for music and drama. Art facilities include workshops, studios, and galleries.