Under the leadership and direction of the Director, Finance & Operations and Staff Accountant, the Accounting Associate will assist with the processes and reporting of the organization’s day-to-day accounting activities. The Associate is primarily responsible for AR/AP, check disbursements, bank deposits, various general journal entries, credit card/merchant account transactions, accounting batches/integration with CRM/Great Plains, distribution of company credit card statement, assisting with GL/bank reconciliations and other accounting duties as assigned. The Accounting Associate also works closely with the other departments.
Assist with general journal entries and monthly closings
Assist with the reconciliation of general ledger accounts
Assist with the reconciliation of bank statements and merchant credit accounts
Responsible for accounting batches and integration with Great Plains
Responsible for cash receipts, bank deposits
Daily cash reporting
Reviews/inputs invoices for data entry
Maintains all AP and AR accounts and transactions
CRM data entry/process batches
Responsible for check disbursements
Reviews advertising sales revenue register and data entry
Assist with monthly closings
Assists with the annual IRS 1099 filing
Maintains W-9 tax documentation and vendor files
Provides support for the annual audit schedules
Provides administrative and accounting support for annual conference
Adherence to standard accounting policies and procedures
Other duties as assigned
Degree in accounting or the equivalent of education, with a minimum of three to five years demonstrated experience in an accounting/bookkeeping capacity, non-profit preferred
Excellent computer skills - MS Office, Association Management, CRM Database, etc.
Experience with Dynamics (Microsoft Great Plains), SharePoint and Excel preferred
Ability to work independently and in a team environment with multiple deadlines
Accurate, detail-oriented, flexible and well organized
Excellent customer service skills and demonstrated experience
Excellent verbal and written communications skills
*Note: All duties and requirements stated above are the essential job functions. This job description in no way states or implies that these are the only duties to be performed by the staff occupying this position. Staff members may be required to perform other job-related duties.
APAP, the Association of Performing Arts Professionals (formerly the Association of Performing Arts Presenters) is the national service, advocacy and membership organization for presenters of the performing arts. APAP is dedicated to developing and supporting a robust performing arts industry and the professionals who work within it. In addition to the annual APAP|NYC conference - the world's leading convening for the performing arts industry - APAP is the industry's leading community for networking and knowledge.