The Manager, Jazz at Lincoln Center Orchestra (“JLCO”) will oversee day-to-day activities of our resident orchestra as a key member of the team responsible for the success of performances in New York and worldwide. In this role, he/she will manage JLCO projects that include season concerts (10+ each season), domestic and international tours and residencies, and one-off special events such as gala concerts. The Manager, JLCO, coordinates closely with Programming, Music Administration and Production to implement projects, and with support service providers including Marketing and Finance. He/she is a key point of contact for JLCO musicians, special guest artists, and substitute musicians, addressing concerns and needs as they arise and liaising with appropriate internal and external constituents to ensure optimal communication. The Manager, JLCO, works with Corporate Sponsorship to coordinate all aspects of Brooks Brothers’ wardrobe sponsorship and is responsible for scheduling and supervision of Local 764 Wardrobe Union crew. The ideal candidate remains calm under pressure and is able to exercise nuanced judgment, meet deadlines, and juggle multiple tasks simultaneously.
Concert Operations – 40%
Act as the project manager for JLCO concerts and special events, as assigned, in the Frederick P. Rose Hall (FPRH) venue.
Draft artist schedules - in conjunction with concert's music director - and distribute to artists, production managers, stage managers etc.
Responsible for artist travel, hotel and ground transportation for assigned shows throughout the season.
Oversee NYC hotel schedule for JLCO and maintain relationships with area hotels with an eye toward cost savings.
Confirm catering and hospitality with JLCO and guest artists as well as address any health/dietary concerns.
Attend and manage rehearsals and concerts for assigned concerts and events.
Communicate JLCO schedule to JALC Sales and Scheduling and Production teams for all activities related to the FPRH venue.
Touring Operations – 40%
Project management of JLCO tour projects as assigned, with a particular focus on projects that involved domestic and international travel of a production in Rose Theater. Project management includes:
Assist in the advancing of JLCO tour dates - working with tour manager and manager of touring operations.
Communicate internally with various stakeholders around concert themes and rehearsals, marketing, on sale, managing capture and broadcast, receiving and booking payment, and any contract issues that arise.
Engage and contract JLCO substitutes and guests in conjunction with Programming department.
Create and distribute tour itinerary and build project in Master Tour app.
Act as JALC liaison for press requests and education activity. Address JLCO concerns and compile weekly report to staff.
Create post tour "Wrap Report" detailing highlights, routing, attendance, etc.
Coordinate with Tour Manager to assist with onsite management of tour performances as necessary, to include presenter liaison and complimentary ticket requests. Serve as a point of contact for musicians on tour.
Manage the upkeep and maintenance of JLCO touring equipment and cases.
Coordinate and manage the logistics of JLCO equipment in conjunction with JLCO Tour Manager and Director for Touring Operations.
Drive tour vehicles as needed.
Wardrobe Supervisor – 20%
Serve as wardrobe supervisor for Local 764 crew, hiring wardrobe assistants, scheduling crew calls, and processing timesheets and union benefits.
Liaise with Corporate Sponsorship team to steward the relationship with Brooks Brothers, the wardrobe sponsor of the Jazz at Lincoln Center Orchestra. Coordinate the assignment of available wardrobe looks for specific performances and managing communication as required.
Bachelor’s degree or equivalent relevant work experience.
Minimum three years’ experience of producing concerts from conception through production, touring and contracting in the arts administration field.
Previous experience in a booking agency with responsibility to manage tours and itineraries.
Previous touring experience with a history of leading large-scale tours.
Working knowledge of audio and video production, stage lighting, and theater rigging.
Working knowledge of the rules and regulations around working with Local One crew.
Solid proficiency in Microsoft Office, particularly in Word and Excel.
Previous experience using Master Tour App and Software a plus.
Strong written and verbal communication skills, including effective negotiation skills and phone etiquette.
Knowledge and appreciation of jazz music, artists and industry professionals.
Strong interpersonal skills, including the ability to work well with various stakeholders and colleagues and communicate with diplomacy and tact.
Excellent organizational skills and superior attention to detail.
Exhibits excellent judgement, integrity, and discretion.
Ability to handle multiple tasks simultaneously and meet tight deadlines.
Self-motivated individual with ability to work independently and take initiative.
Flexibility and willingness to be a team player.
Must have a valid driver’s license.
Interest and availability to work a flexible schedule (i.e. nights or weekends) and go on the road, as required.
Willingness to travel up to 50% of the time.
Additional Salary Information: We offer a comprehensive benefits package, including generous PTO, medical, dental, and a 403(b) plan.
About Jazz at Lincoln Center
The mission of Jazz at Lincoln Center (JALC) is to entertain, enrich and expand a global community for jazz through performance, education, and advocacy. From college students to young stars, from working professionals to celebrated masters, we present quality jazz for an ever-increasing audience in an unprecedented range of activities and a variety of venues. We are dedicated to lifting audiences and bringing people together with substance and with integrity. JALC has created a dynamic platform where our key constituents – jazz artists (beginner to grizzled veteran), fans (casual listeners to advanced scholars), educators (local band leaders to leading artist-educators) and advocates (local community advocates to important national promoters) – can meet, engage, learn, and work towards common objectives.