The Music Department at Princeton University is looking for a dynamic, energetic, and creative Director, Administration and Operations with superb leadership skills and extensive experience in music, arts administration, and academic programs to oversee the academic, administrative, communications, and artistic operations of the Music Department. The Music Department is one of the most unusual departments on campus because of its unique mix of degree-granting programs and performance activity akin to an arts organization. This position offers a skilled arts administrator an ideal opportunity to shape the future of one of the most dynamic music departments in the country within the context of a world-class University.
Producing well over a 150 public concerts a year as well as conferences, lectures, and colloquia, the Music Department is home to three undergraduate academic programs and two world-renowned PhD programs; numerous major performing organizations, including the University choral programs, Orchestra, Jazz Ensembles, Princeton University Laptop Orchestra, African Music and Dance Ensemble, Steel Drum Ensemble, Percussion Ensembles, Early Music Princeton; the Department produces concerts for Princeton Sound Kitchen, Richardson Chamber Players, the Donna Wang Friedman masterclass series, and the activities and concerts by SO Percussion, the Edward T. Cone Ensemble in Residence; the department also houses Princeton University Concerts Series, and beginning, in 2019, the Music Cognition Laboratory. The Music Department occupies two buildings, manages three performance spaces, works closely with other performance venues on campus, and maintains an extensive inventory of instruments. The Music Department also maintains a close relationship with the Lewis Center for the Arts.
The Chair, in concert with the directors of the various music department programs, establishes the academic, artistic, and intellectual direction of the Music Department. The Director, Administration and Operations provides support for the Chair's vision to realize plans, trains and supervises the administrative and music production staff, makes relevant financial projections, is the primary contact with the Dean of the College, Dean of the Faculty, and Office of the Provost; the Director, Administration and Operations executes policy, provides strategic direction and participates in short and long-term planning for all Music Department activities. The Director, Administration and Operations is the public face of the Department and is often the primary contact for staff, faculty, performance faculty, and partners both on and off campus.
Strategic and Financial Planning
Works closely with Chair to develop and implement all planning priorities, strategic goals, and planned expansion.
Continually examines and develops the overall organizational structure, anticipating future staff needs, adjusting duties and responsibilities as necessary--Manages all IT needs and maintenance issues relating to the music buildings and classrooms.
Oversees financial resources of approximately 5 million dollars; Develops annual operating budget; Stewards the Department’s multiple endowments and ensures that funds are spent responsibly and in accordance with the original deeds of gifts.
The Director, Administration and Operations oversees the day-to-day operations of all Music Department public events.
Collaborates with the Director of Princeton University Concerts on performance-related issues, especially as they relate to external communication and audience engagement.
Assists faculty with strategic planning and budgeting for major performances.
Facilitates collaborative projects with Lewis Center for the Arts, Princeton University Concerts, and other University units.
Manages relationships with vendors and campus partners for financial commitments and other obligations.
Supervises 12 staff members including administrative staff and music production staff.
Ensures that all academic programs are properly administered. Oversees all faculty and lecturer searches, tenure, and promotion cases; manages teaching budgets.
In collaboration with the Chair and Program Directors, oversees the studio instruction program for about 325 students a year and 45 faculty lecturers.
The Director, Administration and Operations is responsible for supervising and maintaining all aspects of the Music Department’s communications and public outreach, including outreach to prospective students, donors, and alumni.
Bachelor’s or advanced degree in Music or equivalent experience; graduate studies and/or comparable experience in arts administration, with experience in music performance; academic experience in music and/or the humanities desirable.
Demonstrated experience in financial analysis and forecasting.
5 years + arts management experience, including staff supervision; experience in academic administration.
The Administrative Director reports to the Music Department Chair and the Associate Dean for Academic Affairs in the Office of the Dean of the Faculty.
The position also requires:
Effective leadership; high level of staff management, with demonstrated experience hiring, evaluating, and team leadership; experience in developing effective organizational structures; ability to build a strong, effective, and collaborative organizational structure; ability to balance needs of people in a Department with many personalities and priorities.
High level of budget and financial management ability, analysis and forecasting skills (including excellent skills with Excel); ability to easily focus on details and switch focus to high-level strategy; Capacity to forecast budgets and perform sound analysis and model for proposed budget changes.
Knowledge of donor stewardship and fundraising practices.
Excellent problem solving and decision-making skills.
Demonstrated project management skills and experience.
Superb communication skills both verbally and in written form, including experience writing grants, drafting letters, reports, descriptive copy about the Music Department for internal and public communications.
Promotes a culture where effective conflict management and resolution is an expectation, proactively addressing conflict.
Demonstrated ability to work well under pressure with multiple / competing deadlines.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW