WORKS WITH:Deputy Director of Philanthropic Engagement, Manager of Institutional Support, Membership &
Individual Support Manager, Development Systems Coordinator
Jacob’s Pillow seeks a Special Events Manager to develop, plan, and execute a wide variety of events, both to raise funds and to cultivate and steward relationships. While many of the Pillow’s events take place on-site at Jacob’s Pillow, off-site events include other locations in the Berkshires and may also include New York and Boston. The Special Events Manager plays an important role in the Pillow’s Philanthropic Engagement department and works closely with all members of the department and with Marketing, Production, Box Office, Finance, and more in managing a successful event schedule. The position also works directly with Jacob’s Pillow’s Board of Trustees, given their important role in this type of fundraising.
The Special Events Manager must be self-motivated, committed to working at the highest level of quality, able to work both independently and in collaboration, multi-task on concurrent projects, and thrive within extremely tight deadlines.
ABOUT JACOB’S PILLOW
Jacob’s Pillow, a National Historic Landmark and recipient of the National Medal of Arts, is a year-round center for dance and home to America's longest-running international dance festival located in the beautiful Berkshires of Western Massachusetts. The Pillow encompasses the world-renowned international Jacob’s Pillow Dance Festival, presenting more than 50 dance companies and over 350 events each summer; The School at Jacob’s Pillow, one of the most prestigious professional dance training centers in the U.S.; the Pillow Lab, a residency program that supports new choreography; growing Community Engagement programs that serve local school children, artists, and community members alike; rare and extensive dance Archives, open to the public and available online at danceinteractive.jacobspillow.org, which chronicle more than a century of dance through photographs, videos of performances and talks with artists, costumes, and scholarly essays; and Apprenticeships, a Fellows Program, and an Internship Program that provide professional advancement and training opportunities.
Implement (and assist in developing) all Jacob’s Pillow fundraising and cultivation events, including the annual Gala, Pillow Case, multiple events during the annual Festival, off-site events at donor and Trustee homes and in Pittsfield and in other partner locations, and others as required.
Prepare and update event budgets, logistics plans, and timetables and track all event revenue and costs.
Manage the creation of Save the Date and invitation lists and implement their use.
Work closely with the Gala Committee, scheduling meetings and leading these as appropriate.
Facilitate the development and use of systems and reports to manage invitations, acceptances, pledges, payments, and follow-up.
Work closely with the Development Systems Coordinator to ensure correct database entry, reporting, coding, crediting, and soft-crediting for all event commitments and event attendance as appropriate.
Work closely with the Marketing department to develop and distribute all event materials, including invitations, blasts, reminders, and programs, and develop other materials needed for each event, such as nametags, signage, bid sheets, pledge cards, auction paddles, table numbers, etc.
Work closely with the Production department on run-of-show and other production elements.
Contract with vendors and manage communications and payments.
Coordinate the creation and sending of acknowledgments as well as invoices and pledge follow-up.
Closeout events and conduct post-event debriefing.
Develop income and expense projections and manage them carefully throughout the year.
Serve as a resource for other departments planning non-fundraising events.
Assist in other special projects as appropriate and assigned.
College graduate with three to five years of experience with developing and managing special events; non-profit experience preferred.
Demonstrated organizational skills.
Ability to manage multiple events simultaneously while working quickly and precisely.
Highly effective oral and written communication skills.
Strong attention to detail and commitment to quality.
Creative thinking and a sense of humor.
Experience with donor databases, such as Tessitura, Salesforce, or Raiser’s Edge.
Ability to manage confidential information with impeccable discretion.
Ability to work independently and as part of a team.
Proficiency with Google applications such as Gmail, Gdocs, and Gsheets.
Proficiency with Microsoft Office.
About Jacobs Pillow Dance
Founded in 1942, Jacob’s Pillow is the largest, longest running, and most comprehensive dance festival in the United States. Animated by its mission “to support dance creation, presentation, education, and preservation; and to engage and deepen public appreciation and support for dance,” The Pillow strives to identify outstanding new voices, showcase a wide spectrum of mid-career artists, and provide an artistic home for a handful of the most exceptional artists who return to the Pillow again and again to develop and present their work. In additional to its annual Festival featuring 65 national and international companies on three stages, the Pillow hosts companies and choreographers in the Pillow Lab, a comprehensive residency program for the creation of new work; runs a world renowned School for young dancers and choreographers; strives to build deep and relevant connections to local residents, artists, and stakeholders through a robust community engagement program; brings dance into local schools and communities; and is home to the Jacob’s Pillow Archives, which hold more 53,000 catalogued items such as rare films, photographs, documents and memorabilia, and extensive records o...f all the activities that have occurred at the Pillow since Ted Shawn founded it in 1933. Jacob’s Pillow has been described as “the hub and mecca for dancing in North America” (Time) and “the dance center of the nation, possibly the world,” (The New York Times). For its contribution to the cultural life in America, the Pillow was named a National Historic Landmark in 2003—the first and only dance entity to achieve this honor. In 2011, President Barack Obama honored Jacob’s Pillow with the National Medal of Arts Award in recognition of the Pillow’s “outstanding contributions to the excellence, growth, support, and availability of the arts in the United States.”