The Association of Performing Arts Professionals (APAP) is a national service organization with more than 1,600 organizational and individual members worldwide dedicated to bringing performing artists and audiences together.
The Manager of Programs and Resources works closely with the Director of Programs and Resources to coordinate and execute the operations and logistics of major activities within the Programs and Resources Department that include re-granting program activities, leadership development, and professional development initiatives. The Manager works closely with the Director of Programs and Resources to manage the implementation of programs that are consistent with the mission and vision of APAP. The manager assists the director in facilitating ongoing leadership and professional development programs, as well as being a key staff member of the APAP|NYC conference team. The position reports to the Director of Programs and Resources. Salary competitive.
The ideal candidate will have experience in arts nonprofits, preferably in the performing arts presenting field. The candidate will have experience in program and project management, grantmaking/grants management and institutional and governmental funding relationships including annual and budgetary reporting and demonstrated management and leadership qualities. For more information on APAP, visit www.apap365.org.
Interested applicants should email cover letter, resume, references and salary requirements for confidential consideration to email@example.com, please include “Manager Programs and Resources” in the subject line; or fax 202-833-2787. No phone calls please,Principals Only.
Re-Granting Programs and Grants Administration
Manage the grant making process for APAP’s re-granting programs (e.g. applicant technical assistance, guideline revisions, review of submissions for eligibility, securing panelists, coordination of applications review with panelists, panel feedback for applicants, generation of award letters, final reports review, and grant payout processing.)
Coordinate and execute meetings in relation to re-granting programs (e.g. advisory group meetings, panel reviews, grantee orientation and learning labs).
Manage the reporting process for grantees (e.g. monitor report deadlines among grantees, review and assist with approval of reports, maintain up-to-date records of all grantees, track payment schedules).
Work closely with Institutional Giving Manager and Programs Staff to generate funding proposals and reports. Work with Finance and Operations department to monitor, track and report on temporarily restricted funding and payable accounts for grant programs.
Professional Development and Leadership Programs and Initiatives
Work with Director of Programs and Resources to plan, execute and manage strategic professional development and leadership initiatives for the field, including the Leadership Fellows Program, Emerging Leaders Institute, Artist Institute, and special learning labs for field leaders.
Working with Program Associate, coordinate planning and implementation of in-person and online professional development convenings (e.g. workshops, seminars, and webinars) to include venue contracting, speaker coordination, catering, transportation, etc.
Support and plan the implementation of professional development programs and events at APAP’s annual conference in NYC related to APAP’s ongoing programs. These include the Leadership Fellows Program, Emerging Leaders Institute, Artist Institute, 5 Minutes to Shine, Classical Connections Committee, and funder-sponsored partnership programs, including session management, event coordination, and speaker communication.
Manage the creation and execution of contracts for facilitators, program partners, consultants, etc.
Help track and monitor budget, scheduled payments to grantees, and outside contractors.
Work closely with Director of Programs, Program Associate and Institutional Giving Manager to develop and monitor program plans, budgets and reporting.
Work closely with the Director and Program Associate to prepare and monitor departmental plans and budgets.
Liaise with, coordinate, and support committees, such as the Classical Connections Committee, to execute new and ongoing program initiatives.
Manage grantee and program alumni communications and strategize effective methods to keep past participants engaged.
Work with Director and program advisors to measure and evaluate program outcomes in relation to stated goals, and to modify efforts accordingly.
Represent and promote the mission, vision and values of APAP through all interactions in-person and through written and verbal correspondence
Assist with the management of departmental staff, summer fellows and seasonal interns.
Support and assist other efforts within the department and across the organization as directed.
Other duties as assigned.
Requirements/Skills, Knowledge and Abilities:
Bachelor’s degree required, with additional graduate level education in the arts, arts management or a related field preferred.
Minimum 5 years demonstrated experience in mid-level management, and strategic and operational planning in a non-profit professional arts organization.
Excellent project management skills with superb ability to multi-task, prioritize several projects, and meet internal and external deadlines.
Excellent communications skills (verbal and written).
Experience with the grantmaking and grants-management process (i.e. application and review policies and procedures).
Experience tracking financial records and reporting associated with grants administration.
Experience in planning and organizing professional development activities preferred.
Experience in budget development and monitoring.
Strong customer service skills.
Ability to manage and prioritize several projects or assignments concurrently.
Ability to work both independently with minimal supervision and as a team member.
Ability to work with all levels of the organization and across sectors.
Demonstrated leadership skills.
Experience in conference and meeting planning highly desired,
Experience and passion for the performing arts and their sustainability highly desired.
APAP, the Association of Performing Arts Professionals (formerly the Association of Performing Arts Presenters) is the national service, advocacy and membership organization for presenters of the performing arts. APAP is dedicated to developing and supporting a robust performing arts industry and the professionals who work within it. In addition to the annual APAP|NYC conference - the world's leading convening for the performing arts industry - APAP is the industry's leading community for networking and knowledge.