The Program Coordinator works in coordination with the Artistic and Executive Directors to plan and execute Encore’s program activities including, but not limited to, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.
DUTIES AND RESPONSIBILITIES
Support Choral Program Activities
Provide administrative support for the development, implementation, and marketing of new and existing choral programs.
Plan, organize and secure rehearsal space and concert venues including preparing contracts for venues, arranging for room set-ups and equipment needs, and ensuring that conductors and participants have the information and materials needed to run each semester successfully.
Work with site representatives to ensure appropriate communication between Encore and venue staff.
Communicates with venue representatives to ensure that they are informed about most up-to-date pricing structure and course descriptions for their program communications
Serve as the point of contact for all questions regarding rehearsal and concert sites.
Support development of marketing and other printed materials, including brochures, flyers, concert programs, etc.
Ensure marketing materials, press releases and other communications materials are properly disseminated
Provide on-site administrative and operational assistance at the beginning of program semesters and at concerts
Monitor program costs per venue vs. expenses and make recommendations to ensure that Encore is making the best program decisions for the overall health of the organization.
Support Summer Institute Activities
Provide administrative support for the development, implementation, and marketing of Summer Institutes.
Coordinate logistics for all Summer Institute programs including serving as on-site staff.
As applicable, perform the duties outlined under Choral Program Activities.
Support Travel Activities
Provide administrative support for the development, implementation, and marketing of Encore’s travel programs.
Coordinate logistics for all annual travel programs.
As applicable, perform the duties outlined under Choral Program Activities
Miscellaneous Administrative and Support Activities
Works with staff to support the coordination of special events including weekend getaways, classes and fundraisers
Provides administrative support as may be needed for Encore Affiliate programs.
Assists in web site content development and maintenance.
Performs other duties as required and assigned.
The Program Coordinator must have a Bachelor’s Degree in Arts Management, Recreation, Business Administration or related field and 3 to 5 years of experience. In addition, the Program Coordinator must have a strong desire to support the artistic pursuits of adults over the age of 55 and be motivated by working in the field of non-profit management.
The Program Coordinator must:
Have strong time management skills
Demonstrate excellent verbal and written skills
Have the ability to communicate effectively with both customers and business contacts
Highly developed interpersonal and customer service skills.
Be highly organized and be able to pay close attention to detail
Be a flexible problem solver with excellent organizational and administrative skills
Possess the ability to work collaboratively with staff and volunteers
Be a flexible team player who is motivated by a fast-faced and dynamic work environment
Possess excellent technology and computer skills including knowledge of the Microsoft Office Suite, with particular emphasis on Word and Excel. Familiarity with eTapestry, and project management software a plus.
Possess particular strengths in logistics and project management.
Basic knowledge of music a plus.
Salary commensurate with experience. To apply, please send cover letter, résumé, three references and salary expectation to: ED@encorecreativity.org. No phone calls please.
Employer will assist with relocation costs.
Additional Salary Information: Commensurate with experience
About Encore Creativity for Older Adults
Encore Creativity for Older Adults (Encore), founded in 2007, is moving its headquarters from Churchton, MD to Annapolis, MD (March, 2019). Encore is the nation’s largest choral program for adults over the age of 55. Encore’s mission is to provide an excellent and accessible artistic environment for older adults, regardless of experience or ability, who seek arts education and performance opportunities under a professional artist. Encore is an IRS 501(c)(3) nonprofit organization.
In its nearly eleven years of existence, Encore has grown to 21 choral groups in the Baltimore-Washington area, including 15 Encore Chorales and six Encore ROCKS rock & roll choruses. Additionally, Encore has a Chorale and ROCKS in Manhattan, as well as affiliate programs in CA, CO, IL, OH, and PA. Encore currently serves nearly 2,000 singers.
Encore’s annual program consists of two fifteen-week “semesters” of rehearsing repertoire, followed by concerts that are free and open to the public. All groups rehearse the same music, enabling them to come together for concerts with as many as 250 singers in any one concert. Concerts are held at high quality, high visibility locations inclu...ding the Kennedy Center and DAR Constitution Hall.
In addition, Encore conducts three “summer camps” per year. Two of the camps concentrate on the traditional choral repertoire while one is a rock & roll camp. The camps are usually five days in duration.
Encore also offers a travel program, with singers traveling and performing in Europe, North America and on cruise ships. There is typically one of these events per year, in May or June.
Expansive growth is a priority in Encore’s three-year Business and Strategic Plan. This requires an inspired, committed, self-starter program coordinator who will work closely and in collaboration with the Artistic Director and Executive Director.