As a member of the Education Programs and Productions team, the Program Coordinator is responsible for the oversight and coordination of the Education Division’s Dance Education initiatives, including the pre-professional training program, Exploring Ballet with Suzanne Farrell, and provides programmatic, logistical, and administrative coordination and support to dance programs for all ages and skill levels.
Duties and Responsibilities:
65% Programming and Logistics - Participates in the research and development of Dance Education programming. Identifies artists, lecturers, moderators, instructors, and scholars to create and support Dance Education programming. Coordinates the technical and logistical needs for all programs including, but not limited to, Exploring Ballet with Suzanne Farrell summer intensive (EBSF), the Explore the Arts Ballet and Contemporary Dance series, Ballet Class Series, and other Dance Education initiatives. Serves as the Education Division representative on the interdepartmental, cross-functional team responsible for dance programming (Dance “pod”). Prepares all required forms and paperwork. Prepares contracts, travel, and lodging arrangements for program presenters, personnel, and participants. Works with the Marketing & Sales department to set-up programs within the Kennedy Center ticketing and information systems. Oversees and coordinates the relationship between Dance Education and the Dance Programming, Production, Facilities, Usher Services, and Friends/Volunteer staffs. Attends weekly Production meetings. Assists in the development and coordinates the recording, editing, and posting of Dance Education digital content in collaboration with the Production, Digital, and Social Media teams, and other required personnel. Identifies and coordinates work with external contractors as needed. As onsite staff during Dance Education programs, Coordinator provides support for artists, presenters, and patrons; is a liaison for Production and House Management; supervises volunteers; ensures the smooth execution of the event and troubleshoots issues as they arise.
20% General Administrative and Marketing - Organizes and maintains comprehensive files for all programs. Processes payment of all invoices and contracts associated with programs. Prepares and updates financial information and records including budgets and projections. Prepares correspondence for presenters, participants, artists, and the general public; receives incoming paperwork from the aforementioned parties. Prepares all online applications, surveys, and other forms. Coordinates and executes the writing, editing, and review of all program related materials. Coordinates the creation and distribution of marketing materials. Researches target groups for marketing and outreach efforts. Prepares supplemental marketing materials for programs and oversees distribution. Responds to inquiries about programs.
10% Staffing & Supervision - Assists in the hiring, training, and supervision of the Dance Education intern, EBSF Chaperones, and any seasonal/part-time staff, when needed. Coordinates and supervises volunteers and their assignments.
5% Other Projects and Programs - Assists with special projects and programs related to the Programs and Productions team. Assists with office and departmental activities, conferences, events, projects, and programs, as needed.