Bryn Mawr College is accepting applications for a Coordinator of the Performing Arts Series.
This part-time position serves to curate, in conjunction with the Arts faculty, and to coordinate the live event Performing Arts Series (Dance, Theater, Music) and to program and coordinate three smaller, educational classical music events for the Learning to Listen program. This position averages 11-12 hours per week with some flexibility to distribute hours according to variations in job responsibilities throughout the year.
Applicants should have knowledge of the Performing Arts field and ability to research artists who will meet the focus and direction of the Arts Program and the College; previous experience in arts management or arts programing; and demonstrated ability to plan and organize live arts performances.
General direction – PAS coordinator works in close consultation with the Arts faculty and College’s Arts technical staff, especially with regard to curating events and evaluating our venue capabilities. Works with Arts Administrator on administrative aspects of job. Refers to supervisor when necessary for clarification and interpretation of specific project assignments or budget questions.
1. Performing Arts Series:
Consults with Arts Faculty to establish overall Performing Arts Series (PAS) focus, direction, and content for five featured events or artists. Curates a season selected from traditional, contemporary, world art forms in dance, theater and music intended to reach both campus and regional paying audiences.
Researches available artists. Compiles artist documentation and promotional materials.
Plans and organizes PAS events in consultation with the College and Arts Program calendars, Arts technical staff and multi-media division.
Initiates contact and serves as College representative with artists and artists’ agents. In communication with College’s and artist’s/company’s production and technical staff, confirms workability for performance space; negotiates agreements.
Negotiates contracts, interacts with College Counsel, and books all performances. With Arts Administrator, manages accommodations and travel and directs backstage hospitality and other hosting duties for artists.
Works with the College’s Arts technical staff, multimedia, and other relevant College offices, to coordinate ancillary, or pre- and post-performance events. Coordinates with Arts Administrator on printed programs for each event.
In conjunction with Arts or College programs, coordinates related master classes and campus workshops given by performers.
In conjunction with various College departments, sets strategies to generate publicity, including ad placements; social media presence; brochures, flyers, posters, calendars; drafting press releases; etc. and has general oversight of annual brochure.
Prepares and monitors Performing Arts Series annual budget.
Researches and writes grants. Works with Arts Administrator and other College-indicated offices in ensuring proper administration and reporting as necessary per grant.
Investigates potential partnerships with faculty, student body, or other area colleges, arts organizations, or presenters for performance projects.
Attends Arts Program meetings 3-4 times per academic year.
Performs other job-related duties as required.
2. Learning to Listen Program
Consult with Music Department and other vested interests in researching appropriate and available artists
Program and manage three educational classical music events and one off-campus trip to Kimmel Center.
Negotiate agreements, interact with College Counsel as needed, and book all performances. Facilitate payments in concert with the Arts Administrator in accordance with College regulations
Coordinate with Arts Administrator on publicity and hospitality for these events.
Knowledge of the Performing Arts field and ability to research artists who will meet the focus and direction of the Arts Program and the College.
Demonstrated ability to plan and organize live arts performances
Previous professional experience in arts management and program planning.
Excellent communication and interpersonal skills.
Excellent organizational skills.
Ability to work within scheduling frameworks and to meet deadlines.
Demonstrated writing skills and experience in grant writing.
Ability to work within and maintain the budget requirements for the Performing Arts Series.
Ability to utilize a computer and applicable software.
Demonstrated ability to work independent of direct supervision.
About Bryn Mawr College Performing Arts Series
Bryn Mawr College is a private liberal arts institution located approximately 11 miles west of Philadelphia, Pennsylvania, and serves a population of 1,700 students at both the undergraduate and graduate levels. The College has a long tradition of educational excellence offering a dynamic and challenging work environment. We are easily reached by public transportation as well as most major highways. We offer competitive salaries and excellent benefits. Bryn Mawr College is committed to building a culturally diverse environment and strongly encourages applications from minority candidates.
The Human Resources Department at Bryn Mawr College is responsible for the recruitment and hiring of all staff positions.