The Glen Echo Park Partnership for Arts and Culture seeks an Events & Venue Assistant Manager. This position is responsible for assisting with the management of Park venue bookings, scheduling event staff, and coordinating with renters/partners and vendors during Park events. Park rental facilities include the historic Spanish Ballroom, Ballroom Backroom, historic former Bumper Car Pavilion, new classrooms, and other Park venues.
Reports to: Events & Venue Manager and Site Operations Manager
Duties and Responsibilities:
50% Event Operations and Staffing
Work with Events & Venue Manager to train, manage and schedule hall managers
Fulfill position of hall manager two evenings per week, generally Thursday and Saturday evenings (may vary depending on events schedule). Additional day or evening hall managing may also be required for special events.
Ensure adherence to all National Park Service (NPS) regulations at events and dances
Fulfill basic marketing tasks such as updating event calendars, websites, etc
Be available by phone as a backup to Events & Venue Manager after hours to troubleshoot any venue-related issues.
35% Venue Booking and Management
Work with the Education Program Department and Events & Venue Manager to manage the master calendar for the park’s event facilities and assist with booking venues for dances, events and rentals
Respond to inquiries (email, phone, in person) for facility rentals in a timely manner
Complete applications for any rental-related NPS alcohol or event permits
Schedule and manage all birthday party and classroom bookings
Work with Events & Venue Manager to communicate with dance presenters
Prepare spaces for events including some light maintenance and coordinating with facility department to ensure all rental facilities are maintained appropriately
Responsible for maintenance of sound equipment, specialty lighting and venue specific event equipment
10% Special Event Logistics
Provide logistical planning support for fundraising events
Support the annual Glen Echo Park Rentals Open House
Coordinate logistics for Summer Concert Series
Help with logistics and coordinate volunteers for Park events, dances and festivals
Support Park-wide festivals and public events
5% Other duties as assigned
Regular hours for this position are Tuesday though Saturday 9:30 am – 6 pm with Sunday and Monday as scheduled days off. This position will be required to work weekends and evenings as events require. Compensatory time will be given in the same month for event time worked.
A minimum of two years prior event or venue management experience.
Bachelor’s degree required.
Proven organizational, written and verbal communication skills
Knowledge of event planning, venue management, and experience working with customers
Strong time management skills and ability to work independently
A positive “can do” attitude and a team player.
Strong computer skills and proficiency with Microsoft Office Suite, email and internet use.
Must be able to speak and understand English fluently
Physical and Other Requirements:
The work includes a variety of tasks, which are generally physical in nature, sometimes requiring handling equipment and material in excess of 40 lbs.
Applicant must have own transportation since public transportation to Glen Echo Park is not readily available after hours.
Must be able to walk or stand on your feet up to 90% of the event while working in a multi-facility environment with extensive park grounds and a variety of facilities both historic and renovated. Many of the buildings have stairs.
Must be able to climb ladders and move equipment such as folding chairs and tables.
Some knowledge of maintenance of lights and sound equipment preferred.
Applicant should be located in the DC metropolitan area.
Please send resume and cover letter to: firstname.lastname@example.org with “Events & Venue Assistant Manager” in the subject line. By mail, send to: GEPPAC, 7300 MacArthur Blvd., Glen Echo, MD 20812. Applications without a cover letter will not be considered. EOE. No phone calls please.
Additional Salary Information: Commensurate with experience, competitive benefits
About Glen Echo Park Partnership for Arts and Culture
Glen Echo Park is home to 13 resident artists and arts organizations, a thriving social dance program, a restored 1921 Dentzel Carousel, two award-winning children's theaters, a weekend drop-in art program for children, numerous art studios and galleries, a nature program, and hundreds of classes in visual and performing arts, including ceramics, painting, photography, glass, music, dance, and more. These activities, as well as free summer concerts, festivals, and special events bring thousands of visitors to the Park each year.
The Glen Echo Park Partnership for Arts and Culture, Inc. manages Glen Echo Park. The Partnership's mission is to present vibrant artistic, cultural, and educational offerings at the Park and to promote the Park as a unique destination for the region’s diverse population.
In collaboration with Montgomery County and the National Park Service, the Partnership works with resident artists and organizations to develop distinctive arts programming; operates the historic Dentzel carousel and the Spanish Ballroom; presents an extensive social dance program; produces festivals and special events; conducts fundraising and marketing; and manages and maintains all facilities.