The Glen Echo Park Partnership for Arts and Culture seeks an Events & Venue Manager. This position is responsible for managing bookings for events spaces; managing event staff and caterers; and for the logistics for Partnership produced events and festivals. Facilities include historic Spanish Ballroom, Ballroom Backroom, historic former Bumper Car Pavilion, new classrooms, and other Park venues.
Reports to: Site Operations Manager
Oversees: Events & Venue Assistant Manager
Duties and Responsibilities:
50% Venue Booking and Management
Work with the Education Program Department and Events & Venue Assistant Manager to manage the master calendar for the park’s event facilities and book venues for dances, events and rentals
Respond to inquiries (email, phone, in person) for facility rentals in a timely manner
Manage large facility rentals and dance weekends/special events, including executing contracts, tracking payments and working with clients on logistics
Work with Events & Venue Assistant Manager to communicate and coordinate with dance presenters
Communicate National Park Service (NPS) and Partnership rules and regulations to clients, including applications for any permits from the NPS
Support Dance RFP process and annual dance calendar planning
Manage any presale ticketing for dance events in conjunction with accounting department
Coordinate with program managers/booking consultants regarding concerts and dances and overall dance program calendar planning
Track all financials for dances and rentals; reconcile payments with Business Manager
30% Events Operations and Staffing
Manage approved caterers, café operator and coordinate additional specialty food for festivals, including managing agreements/contracts and tracking payments
Hire and manage hall managers (event staff); work with Events & Venue Assistant Manager to develop staffing schedule on monthly basis
Fulfill position of hall manager for at least one evening a week, depending on event schedule. Additional hall managing shifts may also be required based on event schedule.
Attend rental events to ensure all logistics are in place (be present for set-up and work duration of larger rentals).
Coordinate with café regarding any operational issues regarding food service
Be available after hours to troubleshoot any venue issues by phone. May coordinate “on call” schedule with Events & Venue Assistant Manager
15% Special Event Logistics and Planning
Supervise Assistant Manager support of development events such as the annual Gala in the Park and assist with logistics for Member/Donor Appreciation events
Plan and execute the annual Glen Echo Park Rentals Open House
Organize logistics for Partnership dances
Attend and coordinate logistics for Partnership produced concerts and dances
Plan and coordinate site and venue logistics for Park-wide festivals and public events
5% Other duties as assigned
Regular hours for this position are Tuesday though Saturday 9:30 am – 6 pm with Sunday and Monday as scheduled days off. This position will be required to work weekends and evenings as events require. Compensatory time will be given in the same month for event time worked.
A minimum of five years prior event and/or facility management experience
Bachelor’s degree required
Excellent organizational, written and verbal communication skills
Knowledge of event planning and/or managing facilities
Strong time management skills and ability to work independently
Superb customer service skills and ability to positively represent the Partnership at events
A positive “can do” attitude and a team player
Strong computer skills and proficiency with Microsoft Office Suite, email and internet use.
Must be able to speak and understand English fluently
Physical and Other Requirements:
The work includes a variety of tasks, which are generally physical in nature, sometimes requiring handling equipment and material in excess of 40 lbs.
Applicant must have own transportation since public transportation to Glen Echo Park is not readily available after hours.
Must be able to walk or stand on your feet up to 90% of the event while working in a multi-facility environment with extensive park grounds and a variety of facilities both historic and renovated. Many of the buildings have stairs.
Must be able to climb ladders and move equipment such as folding chairs and tables.
Applicant should be located in the DC metropolitan area.
Please send resume and cover letter to: firstname.lastname@example.org with “Events & Venue Manager” in the subject line. By mail, send to: GEPPAC, 7300 MacArthur Blvd., Glen Echo, MD 20812. Applications without a cover letter will not be considered. EOE. No phone calls please.
Additional Salary Information: Commensurate with experience, competitive benefits
About Glen Echo Park Partnership for Arts and Culture
Glen Echo Park is home to 13 resident artists and arts organizations, a thriving social dance program, a restored 1921 Dentzel Carousel, two award-winning children's theaters, a weekend drop-in art program for children, numerous art studios and galleries, a nature program, and hundreds of classes in visual and performing arts, including ceramics, painting, photography, glass, music, dance, and more. These activities, as well as free summer concerts, festivals, and special events bring thousands of visitors to the Park each year.
The Glen Echo Park Partnership for Arts and Culture, Inc. manages Glen Echo Park. The Partnership's mission is to present vibrant artistic, cultural, and educational offerings at the Park and to promote the Park as a unique destination for the region’s diverse population.
In collaboration with Montgomery County and the National Park Service, the Partnership works with resident artists and organizations to develop distinctive arts programming; operates the historic Dentzel carousel and the Spanish Ballroom; presents an extensive social dance program; produces festivals and special events; conducts fundraising and marketing; and manages and maintains all facilities.