| Reports to: Program Director, Theater
Position Type: Exempt, Part-time (3 days or 24 hrs/wk) ABOUT THE NEW ENGLAND FOUNDATION FOR THE ARTS The New England Foundation for the Arts (NEFA) is a 501(c)3 organization with an annual budget of $7.5 million. NEFA invests in artists and communities and fosters equitable access to the arts, enriching the cultural landscape in New England and the nation. As an organization, NEFA values an equitable, diverse, and inclusive world, which we interpret as all people having fair access to the tools and resources they need to realize creative and community endeavors. We acknowledge structural inequities that have excluded individuals and communities from opportunities based on race, gender, disability, sexual orientation, class, age, and geography and strive to counter those inequities in our work. NEFA is proud to be an equal opportunity employer, and is invested in creating an equitable and inclusive working environment and organizational culture. We are committed to hiring individuals who share, value, and support these goals, and who reflect the diversity of the communities we serve. NEFA does not discriminate on the basis of race, religion, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by law. ABOUT THE POSITION The Program Associate provides administrative support to the National Theater Project and works with staff to maintain the highest level of efficiency in executing programs and initiatives. The goals of the programs are to support the creation and touring of new work by national theater artists, as well as strengthen the capacity of presenters – of all sizes and types – to collaborate with artists, build audiences, and serve communities. The Program Associate reports to the Program Director for Theater and works in close partnership with the Program Coordinator. Additionally, the Program Associate will collaborate with other NEFA staff to advance cross-program or organization-wide planning and initiatives. | Essential Functions | | Grant Administration - 45% of time - Process and maintain grant files in Salesforce CRM including: maintenance and testing of online grant forms, monitoring applications, grant-related correspondence, evaluation review, and grant payment;
- Provide technical assistance, information, and other support to presenters and artists. Additionally, provide ongoing support for grant recipients regarding technical aspects of evaluation and submission of necessary documentation;
- Assist the Program Coordinator in the preparation and distribution of grant notifications and award letters;
- Assist with processing of travel grants to Advisors and presenters and with other travel grant-related logistics as needed
| | Program Administration - 35% of time - Assist the Program Coordinator with meeting logistics including two panel/advisors meetings per year, an annual cohort meeting, and an annual regional convening, including: hotel, venue, catering and AV/Tech arrangements, and communicating with participants;
- Prepare application review materials for, and documentation of, panel meetings;
- Assist with data gathering for project evaluations and reporting, or in response to program or organization inquiries
| | Communications & External Relations - 10% of time - Develop theater content for the NEFA website and social media accounts; Research external other funding or professional development opportunities for theater artists to promote via social media or blog;
- Respond to phone and email inquiries from constituents, while developing and maintaining relationships
| | Connecting & Learning - 10% of time - Represent the program and organization at conferences, meetings, performances, and other events in line with NEFA’s standard of excellence and strong reputation in the field; report on learning and outcomes;
- Participate in/support organization-wide convenings and events, planning sessions, and working groups
| SCOPE
Maintain and support positive relationships with a variety of external constituents including grant applicants, grantees, program advisors, event participants, and event vendors, as well as with internal NEFA staff.
DECISION MAKING/PROBLEM SOLVING Support program and meeting coordination; communicate effectively with internal and external program partners, advisors, and constituents; provide superior customer service and technical assistance to all program applicants and participants; contribute to program and departmental planning.
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