APAP, the Association of Performing Arts Professionals, the largest national service and advocacy organization for the performing arts with more than 1,900 members, seeks a candidate for a Temporary Conference Associate
Position is expected to run from August 2017 through February 2018.
The annual APAP|NYC conference is the world's premiere gathering of the performing arts presenting community, with five days of programming and professional development, a 370 booth EXPO Hall, showcases, networking and more. Under the supervision of the Conference Director, the Conference Associate will be responsible for supporting the Conference team with planning, logistics as well as a assisting with the production of the APAP|NYC 2018 conference. The associate is also responsible for customer service, providing support to both the membership and conference teams on the phones and in email. This position requires excellent computer and communications skills and the ability to work in a deadline-oriented environment. Work experience in event planning and the creative industries, including the performing arts and in a national nonprofit organization preferred.
Support the planning, development and implementation of APAP|NYC , including all conference operations and logistics, professional development and plenary sessions, as well as scheduled meetings
Pre-conference data input to conference planning program
Support the conference staff in updating the mobile app
Assist with conference phone line and member calls about APAP|NYC
Assist Conference Director and Conference Meetings Manager with speaker contracts, A-V and facilities requests and honoraria payments
Assist Conference Director and Conference Meetings Manager with conference timeline, staff tasks and onsite staff meetings
Assist Conference Manager with the shipping of conference materials to and from Annual Conference
Monitor conference website and proofread for missing and/or erroneous materials, consistency, etc.
Other duties as assigned
Requirements/Skills and Knowledge:
Bachelor’s degree preferred.
Excellent computer skills, knowledge and experience with MS Office®
Familiarity with meeting planning programs and Microsoft CRM, a plus
Excellent communication skills (oral, written and electronic)
Able to work under pressure
Demonstrated customer service skills and experience
About APAP, the Association of Performing Arts Professionals
APAP, the Association of Performing Arts Professionals (formerly the Association of Performing Arts Presenters) is the national service, advocacy and membership organization for presenters of the performing arts. APAP is dedicated to developing and supporting a robust performing arts industry and the professionals who work within it. In addition to the annual APAP|NYC conference - the world's lead...ing convening for the performing arts industry - APAP is the industry's leading community for networking and knowledge.